Administrative Coordinator II

Position Overview

All Achievement Centers for Children & Families (ACCF) employees are required to uphold the mission and vision of ACCF, and to foster an environment that promotes the academic, social, emotional, and physical development of each child enrolled. In addition, employees in development support roles help maintain positive relationships with donors, volunteers, and community partners, assisting with administrative tasks and ensuring ACCF’s programs for children and families run smoothly.

The Administrative Coordinator II supports ACCF’s daily operations through data management, administrative organization, and cross-departmental collaboration. This role ensures the accuracy and consistency of donor, financial, and compliance data while assisting with grants, reporting, and communications. The ideal candidate is detail-oriented, tech-savvy, and adaptable, able to balance data accuracy with hands-on operational support.

Classification: Non-Exempt / Hourly

Schedule: Part Time

Reports To: Chief Executive Officer & Chief Development Officer

Duties & Responsibilities

Data Management & Reporting

· Collect, clean, and validate data from multiple internal and external sources to ensure accuracy and consistency.

· Maintain and update databases, spreadsheets, and dashboards for ongoing projects and business operations with strong attention to detail.

· Support data migration, integration, and quality assurance efforts across systems.

· Respond to internal data requests and provide timely, accurate reports or extracts as needed.

· Troubleshoot data discrepancies and coordinate with relevant teams to resolve issues.

· Assist in documenting data processes, workflows, and reporting standards.

· Collaborate with the Chief Development Officer to analyze data identifying opportunities for impact, efficiency, and growth.

· Support decision-making through analysis, forecasting, and reporting

· Identify trends, performance metrics, and predictive behaviors

· Assist in developing donor segmentation strategies and analyze donor patterns, revenue over time, and acquisition vs. retention

· Present data in clear, accessible formats.

Operations & Administrative Support

· Assist with preparation of reports, budgets, and compliance documentation.

· Support scheduling, meeting coordination and minutes, and preparation of materials for meetings.

· Maintain organized electronic and paper filing systems for contracts, forms, and administrative documents.

· Coordinate vendor communications and property-related service requests as needed.

· Serve as a system point of contact for data questions and internal reporting needs.

· Prepare donor acknowledgment letters and give summaries through Donor Perfect or similar donor database system.

· Support fundraising and event logistics, including data entry, tracking, and follow-up reporting.

· Assist in the creation of development communications, including newsletters, flyers, and other outreach materials.

· Represent ACCF and assist in fundraising and community events as needed.

Cross-Functional Collaboration

· Work closely with Finance, Development, and Programs teams to align data and operational processes.

· Participate in regular operations and team meetings, providing updates and input on shared initiatives.

· Provide support for special projects, events, and other organizational needs as assigned.

Essential Skills & Abilities

· Data Accuracy & Analysis: Skilled in managing, interpreting, and reporting detailed data with precision.

· Organization & Time Management: Able to manage multiple priorities and deadlines effectively.

· Process Improvement: Identifies and implements solutions to streamline workflows and data systems.

· Communication: Strong written and verbal communication skills; clear and professional correspondence.

· Team Collaboration: Works cooperatively with staff, vendors, and leadership across all departments.

· Professionalism & Integrity: Maintains confidentiality with sensitive donor and financial information.

· Adaptability: Flexible and resourceful in responding to changing organizational priorities.

· Strategic Thinking: Ability to align data systems with organizational goals and translate insights into actionable strategies.

· Technical Proficiency: Highly skilled in databases, digital tools, and computer systems —or able to quickly learn and adapt to new technologies.

· Essential Physical Abilities

· Must be able to utilize a computer for extended periods.

· Must endure repetitive wrist, hand, and/or finger movement while operating office equipment.

· Requires clarity of vision at close distances while operating a computer.

Additional Employment Information

· Pre-employment training may be required.

· Pre-employment and ongoing background checks required.

· Pre-employment and random drug testing & alcohol screening.

· 90-day initial probation period.

Equal Opportunity Employer Statement

ACCF is an equal opportunity employer. A non-discrimination clause concerning employment opportunity is incorporated in the Employee Policy and Procedure Manual. ACCF will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 as Amended (ADA).