Secretaries and Administrative Assistants Jobs Near Me in Florida

Company Overview

Lotane & Associates (LA) is a debt collection and subrogation law firm located in Cocoa, FL. LA has been practicing in Brevard County for over 46 years and serves companies throughout the state of Florida. Our staff is dedicated solely to pursuing efficient recovery of bad debts for our clients.

Position Overview:

The Scheduling Coordinator is responsible for managing attorney schedules, reviewing case files, and preparing legal documents to support efficient court appearances and case progression in a high-volume debt collection law firm.

This role involves excellent attention to detail, strong organizational skills and significant coordination and communication with attorneys, clients, courts, and opposing counsel to ensure accurate and timely legal actions.

Key Responsibilities:

Coordinate and schedule attorney court appearances using Microsoft Outlook to maintain multiple calendars.

Schedule and confirm court appearances and mediations with courts and opposing counsel and third parties.

Communicate with court clerks and judicial assistants to confirm case statuses and court orders.

Contact clients to request witnesses or confirm participation in legal proceedings.

Hire coverage attorneys as necessary to ensure court representation.

Track and update hearing notices, case deadlines, and statute of limitations in the case management system.

Prepare and sort legal documents, identifying and interpreting case data for scheduling needs.

Review files and records to determine the appropriate course of legal action and respond to requests.

Compile, sort, and verify the accuracy of data prior to entry into legal systems.

Prepare legal packets and pleadings for court submission.

Review and verify upcoming court events to determine if attorney appearances are required.

Ensure compliance with court rules and deadlines related to scheduling and appearance notices.

Liaise with process servers and legal support vendors for timely service and filings.

Support general administrative tasks and special projects as assigned.

Qualifications/Requirements:

High school diploma or equivalent required; associate’s degree or paralegal certification preferred.

2+ years of administrative or legal experience, preferably in a law firm or debt collection environment, preferred.

Familiarity with legal terminology, court procedures, and collection law practices is a plus.

Proficiency in Microsoft Office Suite and legal case management software

Excellent verbal and written communication skills.

Strong time management and problem-solving abilities.

Ability to handle sensitive information with confidentiality and professionalism.

Work Environment

This position is a full-time in-house position working Monday through Friday, 8a-5pm at our firm in Cocoa, FL. The work environment is fun, friendly and positive with a diverse pool of employees. This is not a remote position.

Compensation Overview

This is an hourly, non-exempt position. Pay is on a bi-weekly cycle. Compensation is based on experience.

Benefits Overview

We offer a range of benefits to support the well-being and financial security of our employees, including:

Employee-Paid Vision and Dental Insurance – Affordable options to support your oral and eye health.

Employee-Paid AFLAC Supplemental Plans – Additional coverage for accidents, short-term disability, and other needs.

Employer-Paid Life Insurance – $20,000 life insurance policy provided at no cost to the employee.

401(k) Retirement Plan – Company match of up to 5% after one year of employment

Paid Time Off (PTO) – Generous PTO to support work-life balance

Paid Holidays – Enjoy 9 paid holidays annually.

Volunteer Time Program – Earn additional PTO by giving back to your community

Employee Assistance Program (EAP) – Confidential counseling and support services for personal or work-related issues.

Employee Discount Programs – Access to exclusive savings on products and services through our employee discount network.

Please note: Medical insurance is not currently offered.

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