Secretaries and Administrative Assistants Jobs Near Me in Florida

Job Description

Position Purpose and Objectives

The Executive Administrator Assistant is crucial to effective and efficient day-to-day operations of any company. Those working in this position will usually provide high-level administrative support and are responsible for helping the organization in a variety of ways including bookkeeping, communications, scheduling, data entry, secretarial services and much more.

Essential Job Functions

Provides high-level administrative support and assistance
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents.
Welcome and directs visitors and clients.
Manage office equipment.
Be highly skilled with EXCEL, WORD, POWERPOINT, and Microsoft FORMS
Maintain a clean and enjoyable working environment.
Handle external and internal communication and management systems.
Manage COO”s calendar of meetings, appointments, and projects. Keeping COO informed daily.
Manage clerical or other administrative assignments as needed/requested by the COO.
Organize, arrange and coordinate meetings for the COO. Keep meeting minutes and provide post meeting email summarizing bullets points of meeting to all attendees.
Be highly professional in appearance and character.
Performs other related duties as assigned.
You will interact and work closely with the COO on a daily basis.

Knowledge, Skills, and Abilities Required

Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Extremely proficient with Microsoft Office, with the ability to learn new or updated software.
Self-Motivation. Stay engaged in your work.

Supervisory Responsibility

None.

Working Conditions

Professional office environment.

Minimum Qualifications

Associate degree required. Bachelor’s degree in business administration or related field preferred.
Excellent written and verbal communication skills.
Strong knowledge of Microsoft Office.
At least four years of related experience required.

Success Factors

Driven and motivated self-starter.
Intelligent and displays aptitude.
Willingness to cooperate and work with other departments.
Excellent interpersonal communication skills.
Organized and analytical.
Excellent problem-solving skills.

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