Administrative Assistant I at Sarasota Manatee Airport Authority – Sarasota, Florida

About the Role:

The Administrative Assistant I plays a crucial role in supporting the daily operations of an organization by providing comprehensive administrative and clerical assistance. This position ensures smooth office functionality by managing schedules, coordinating communications, and maintaining accurate records. The role requires effective multitasking and prioritization to handle various administrative duties efficiently. The Administrative Assistant I serves as a key point of contact for internal teams and external stakeholders, facilitating clear and professional communication. Ultimately, this position contributes to the overall productivity and organization of the workplace by delivering reliable and timely administrative support.

Minimum Qualifications:

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Ability to handle multiple tasks simultaneously and work independently.

Preferred Qualifications:

• Associate degree or higher in Business Administration or related field.
• Experience with office management software and database systems.
• Familiarity with basic bookkeeping or accounting principles.

Responsibilities:

• Manage and organize calendars, appointments, and meetings for team members and management.
• Prepare, proofread, and distribute correspondence, reports, and other documents as needed.
• Answer and direct phone calls, respond to emails, and handle general inquiries professionally.
• Maintain and update filing systems, both electronic and physical, ensuring information is accurate and accessible.
• Coordinate office supplies inventory and place orders to ensure necessary materials are available.
• Assist in the preparation and coordination of meetings, including booking venues and arranging necessary equipment.
• Support various departments with administrative tasks such as data entry, record keeping, and report generation.
• Greet visitors and provide assistance or direct them to the appropriate personnel.

Skills:

The required skills such as proficiency in Microsoft Office and strong communication are essential for managing daily correspondence, scheduling, and document preparation efficiently. Organizational skills enable the Administrative Assistant I to maintain orderly records and prioritize tasks to meet deadlines. Time management is critical for balancing multiple responsibilities and supporting various departments effectively. Preferred skills like familiarity with office management software and bookkeeping enhance the ability to contribute to financial tracking and streamline office operations. Customer service experience supports professional interaction with visitors and internal teams, fostering a positive and productive work environment.