Executive Assistant at Greenlane – Boca Raton, Florida

We are seeking a highly organized, discreet, and proactive Executive Assistant to support senior leadership. This role requires exceptional attention to detail, strong judgment, and the ability to operate effectively in a dynamic crypto-native environment. The ideal candidate is comfortable handling sensitive financial information, coordinating across global time zones, and adapting quickly as priorities shift.

Executive Support

• Provide high-level administrative support to the CEO and/or executive team
• Manage complex calendars, meetings, and travel across multiple time zones
• Prepare agendas, meeting materials, and follow-ups for executive meetings
• Serve as a trusted gatekeeper, prioritizing communications and requests

Operations & Coordination

• Coordinate with internal teams (finance, legal, operations, engineering) to ensure smooth execution of executive initiatives
• Track action items, deadlines, and deliverables across leadership projects
• Assist with onboarding/offboarding of executives and senior hires
• Maintain organized digital and physical records, including sensitive documentation

Communications

• Draft and edit professional correspondence, presentations, and internal communications
• Liaise with external partners, investors, custodians, and service providers
• Handle confidential information with discretion and professionalism

Crypto & Treasury Support

• Support treasury-related workflows such as reporting coordination, document preparation, and compliance tracking
• Assist with scheduling and documentation related to audits, custody providers, and financial reviews
• Stay informed on basic crypto terminology, tools, and industry practices (training provided as needed)
• Other duties as assigned by manager or designee.

• 3+ years of experience as an Executive Assistant, Chief of Staff, or similar role
• Exceptional organizational, time management, and communication skills
• High level of discretion and integrity when handling sensitive information
• Strong proficiency with productivity tools (Google Workspace, Microsoft Office, Slack, etc.)
• Ability to work independently and manage competing priorities
• Experience in crypto, fintech, finance, or high-growth startups
• Familiarity with digital asset concepts (wallets, custody, blockchain basics)
• Experience supporting C-level executives or founders
• Comfort working with global teams and flexible schedules