JRS Pharma LP is seeking an experienced Executive Assistant to the CEO and Sales Event Coordinator to join our growing U.S. team as a key member of our leadership and commercial support functions at our Patterson, NY office. This role plays a vital part in ensuring the efficient coordination of executive priorities while supporting the planning and execution of strategic sales events that drive business growth. The position is responsible for managing the CEO's schedule, communications and administrative needs. While also organizing high impact events that enhance customer engagement and brand presence. This role fosters collaboration across executive leadership, sales, marketing and operations, and upholds the JRS Pharma's commitment to professionalism, precision and customer satisfaction.

JRS Pharma is a critical manufacturer of excipient products to the branded and generic drug, over-the-counter, and nutritional supplement industries. We offer a complete portfolio of formulation solutions for the global life science industry supported by Quality manufacturing and strong technical support. At JRS Pharma, we are dedicated to delivering sustainable and reliable products that meet the highest standards of performance and consistency. We prioritize employee safety and professional development, fostering a family culture of care and responsibility. Through strong corporate governance and a commitment to long-term security and stability, we build lasting partnership with our employees, customers, suppliers, and communities.

JRS Pharma is division of the JRS Group. Founded in 1878, the JRS Group has over 140 years of history and services numerous industries across all major markets through extensive manufacturing operations, sales offices and R&D centers.

Job title: Executive Assistant to the CEO & Sales, Event Coordinator

Work Location: Patterson, NY

Division/Department: Admin

Reports to: CEO

Full-time

Exempt

Essential Duties and Responsibilities:

The Executive Assistant represents and supports the CEO, & Other executive team members. Responsible for day-to-day office functions as well as providing support for projects, budgets, Sales Event Planning and management reports. This is a position where discretion and confidentiality are mandatory. The Executive Assistant also coordinates all company travel arrangements.

• Support CEO in daily tasks or projects.
• Provide statistical reports from SAP, pivot, variance reports and SharePoint
• Maintain SharePoint for Sales
• Manage executive calendar and schedule meetings.
• Manage coordination and execution for event planning for sales and corporate events.
• Coordinate all travel for departments in compliance with travel policy.
• Maintain vendor relationships for office vendors.
• Coordinate corporate lunches and company events.
• Review and complete expense reports for approval for CEO and VP of Global Sales
• Prepare presentations and management reports.
• Handle correspondence, answer calls and direct callers to appropriate people.
• Keep track of Sales Representatives via monthly reports and travel schedule.
• Assist Sales Representatives with PowerPoints under time constraints.
• Update & Maintain Sales onboarding book for new sales hires.
• Maintain filing system, CDA’s, Supply agreements
• Run and implement monthly reports, variance reports, etc.
• Maintain special pricing sheets
• Order supplies for departments, ensure kitchen supplies are in stock
• Perform related duties as assigned by supervisor.
• Maintain compliance with all company policies and procedures.

Education and/or Work Experience Requirements:

• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Excellent computer proficiency (MS Office – Word, Excel and Outlook)
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
• 3-5 years’ experience in a professional corporate environment
• Experience and/or education in Human Resources and/or Payroll
• Professional appearance and attitude
• High school diploma or GED required
• 2 year Associate Business Degree or Bachelor Degree preferred
• Must meet minimum requirements to apply

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
• Willingness to travel 10% domestically.
• Must be able to lift and carry up to 30 lbs
• Must be able to talk, listen and speak clearly on telephone