Administrative Aide II in New York, New York at New York University

Administrative Aide II

US-NY-New York

Job ID: 2026-16265
Type: School of Law (LW1131)
# of Openings: 1
Category: General Office Administration
New York University

Overview

Provide administrative and general office support to the Manager for Faculty Support Services, including providing comprehensive support as needed to professors, centers, institutes, committees, programs, events, and/or conferences, serving as liaison between staff and faculty. Manage scheduling and calendar coordination for the Faculty Support Services Manager, including team meetings and related activities. Coordinate and support departmental events, including meetings, trainings, and professional development opportunities for staff. Support new hire onboarding and orientation, and maintain and update the Faculty Support Services website. Handle and monitor complex budget-related work, including departmental CTA card and P-card transactions, expense tracking, and preparation of expense reports in Concur. Assist faculty and adjuncts with proofreading and submitting final exam questions and grades, and provide general support to faculty, adjuncts, and the faculty support team during the final exam period, as needed. Perform a wide range of clerical, secretarial, and general office duties including those of a confidential nature. Respond to inquiries displaying a comprehensive knowledge of the departmental offerings policies and programs. Interact with the general public and act as NYU contact/liaison. Prioritize office activities and delegate to student and/or casual employees. Interact with University personnel including those at the senior level regarding specific issues and problems. Customize and/or compose letters in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets.

Responsibilities

Required Education:
High School Diploma or equivalent or an Associate's degree or some college.

Preferred Education:
Bachelor's Degree

Required Experience:
3+ years of office experience (with High School diploma). 2 years of office experience (with Associates degree or some college).

Preferred Experience:
1+ years of office experience (with Bachelor's degree).

Required Skills, Knowledge and Abilities:
Proficiency with intermediate to advanced word processing, spreadsheet and database applications. Moderate to fast, accurate keyboarding. Good proofreading and writing skills.

Preferred Skills, Knowledge and Abilities:
Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple. Knowledge of desktop publishing software. Knowledge of Access.

Qualifications

In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $40.215. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

NYU Law is an intellectual powerhouse and innovator in legal education, known for its focus on leadership, global issues, and public service. As part of this diverse and accomplished community, you’ll work with top faculty, support learning and research, and have regular opportunities to develop professionally. Located in Greenwich Village, one of New York’s most inviting neighborhoods, the Law School offers highly competitive benefits and perks, notably tuition remission.

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Salary: 40.22