Job Title: Executive Assistant

Department: Executive/Admin

Reports to: Chief Executive Officer

FLSA Classification: Non-Exempt

Salary Range: $20.00 - $34.00 hourly

Effective Date: September 1, 2024

Job Summary: The executive assistant will provide administrative support to the Executive team, acting as a point of contact for internal and external requests, managing calendars, and preparing expense reports. Additionally, this position will be responsible for office operations including maintaining supplies, managing building maintenance and vendor relationships, and coordinating IT support.

Supervisory Responsibilities: None

Answers, screens, and transfers phone calls for Executive team.

Maintains policy and procedure filing system.

Prepares monthly board meeting materials and committee meeting materials.

Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

Responds to and resolves administrative inquiries and questions.

Coordinates and schedules travel, meetings, and appointments for the board, managers or supervisors.

Prepares agendas and schedules for meetings.

Records and distributes minutes or other records for meetings.

Maintains office supplies and coordinates maintenance of office equipment.

Schedule and coordinate meetings. including technical setup and catering.

Create meeting agendas, including ensuring that board and committee packets contain all necessary information.

Maintain a policy and procedure approval schedule and filing system.

Take meeting minutes (HCB, HCBC, Trustees Committee, Loan Committee, IT Committee (notes only), Management Meetings, KRA Meetings, BOIT Meetings), ALCO Committee, Audit Committee, IT Committee

Organize and schedule travel for the executive team and the Board of Directors.

Create the employee newsletter.

Plan, organize, and execute events, including office parties, team-building events, customer appreciation events, and community outreach events.

Handle food coordination and setup general snack stocking and board meeting meals.

Work on projects as assigned.

Assist with vendor management, including contract approvals and recordkeeping.

Handle policy redlines as dictated by members of management.

Handle the creation and stocking of internal swag materials such as HCB cups and t-shirts.

Pull board reports.

Performs other related duties as assigned.

Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills.

Proficient in Microsoft Office Suite or related software.

Excellent organizational skills and attention to detail.

Basic understanding of clerical procedures and systems such as recordkeeping and filing.

Ability to work independently.

High school diploma or equivalent is required.

Previous customer service experience, retail, or management experience is preferred.

Must be able to lift up to 50 pounds at times.

May need to stand for long periods of time.

Paid time Off

Sick Time Off

Medical, Dental, and Vision

$35,000 Employer Paid Life Insurance Policy

Voluntary Life, Short Term and Long-Term Disability

Flexible Spending Account (FSA) or Health Savings Account (HSA) Must Enroll into Medical Plan for Eligibility

401k

Employee Stock Ownership Plan

Qualifications: Must meet FDIC standards and Bank requirements; must comply with all company policies, including its handbook, and maintain the ability to meet like standards and requirements throughout term of employment.

Affirmative Action / EEO Statement: High Country Bank is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, hair texture, hair type, or a protective hairstyle that is commonly or historically associated with race, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, wage rates, pay practices, employee activities and general treatment during employment. High Country Bank will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities unless the accommodation would impose an undue hardship on the operation of the Bank. If you need assistance to perform your job duties because of a physical or mental condition, please let the VP of Human Resources know. High Country Bank will endeavor to accommodate the sincere religious beliefs of its employees to the extent such accommodation does not pose an undue hardship on the operation of the Bank. If employees wish to request an accommodation, they should contact the VP of Human Resources.Any employees with questions or concerns about this policy or who experiences or observes any violation of this policy should report it immediately to the VP of Human Resources. High Country Bank prohibits any form of retaliation against individuals who, in good faith, report such matters or participate or cooperate in their investigation. If employees feel they have been subjected to any such retaliation, they should contact the VP of Human Resources. Violation of this policy including any improper retaliatory conduct will lead to discipline, up to and including termination. All employees must cooperate with investigations under this policy.