NOTE: Applicants with equivalent experience in a court environment in the state of California and possession of the knowledge, skills and abilities, may qualify for Judicial Assistant II. Human Resources review is required.
The following examples are intended to describe the general nature and level of work performed by personnel assigned to this classification.

• Attends court sessions to record proceedings and provide staff assistance to the judicial officer in case processing, document review and other such specialized procedural information.
• Reviews case files and advises Judge, attorneys and litigants on sufficiency and timeliness of documents filed; calculates fines, sentences and bail, and other case specific information requiring the application of technical practices and procedures; provides information and referral to court services and related prosecution and legal defense operations.
• Records court actions (e.g., disposition, hearing dates, motions) in summary and/or narrative form to accurately reflect case proceedings; determines action needed to execute court orders and rulings; prepares minute orders, abstracts, judgments, verdicts, notices, commitment papers and other documents; exonerates and forfeits bail bonds; issues writs, bench warrants, subpoenas, attachments and other legal processes.
• Draws jury panel, records juror challenges, administers juror and witnesses oaths, records juror attendance, calculates and collects non-cash trial juror and court reporter's fees, and prepares Trial Expense Statements.
• Coordinates courtroom activity and needs with document processing, court calendar preparation, jury services and other court units as well as legal counsel, law enforcement representatives and other agencies involved with court operations and execution of court orders.
• Collects data and prepares records and reports concerning work production and work of the Court; maintains manual and automated case files; may conduct routine legal research and assist in review of operating procedures or other such administrative matters affecting provision of staff support in assigned Court(s).
• Maintain effective professional relationship with everyone encountered during course of employment.
• Maintain confidentiality and sound judgment in performing court-related duties
• Performs other court-related duties as assigned.

California Driver's License: Because the Court operates in multiple branches, the employee may be required to travel to other court locations, and possession of a valid California driver’s license is therefore required. To be considered you must possess a valid California driver's license.

Judgment and Responsibility
Errors in work or judgment could result in inefficient operations of the court, poor community relations, and possible litigation against the court. Incumbents work on an established set of tasks in accordance with pre-established policies, procedures, and standards under the direction of a supervisor or judge.

Incumbents must maintain confidentiality and sound judgment in performing court-related duties. Incumbents have no supervisory responsibility for the work of others.

• Court procedures and practices;
• Purpose and use of court documents;
• Legal terminology
• Principles and practices of case calendaring;
• Processing of court documents through the administrative units of Superior Court of California, County of Ventura
• Fine, bail and sentencing procedures;
• Business correspondence;
• Public relations;
• California Rules of Court;
• Judicial decorum as related to staff support within the Courtroom.

• Meet deadlines;
• Organize and sort judicial case files for processing in court;
• Understand regulations and policies governing court operations;
• Maintain current changes in law and procedure affecting work;
• Maintain accurate records and document actions taken;
• Organize and prioritize work assignments;
• Communicate effectively and deal fairly with people of diverse socioeconomic
  backgrounds;
• Establish and maintain cooperative working relationships;
• Determine the appropriate course of action in situations and demonstrate tact
  and diplomacy;
• Provide information on and referral to court services and related law enforcement,
  prosecution and legal defense operations;
• Operate office equipment including copiers, fax machine, personal computer;
• Prepare and complete court forms and record court actions in summary and/or narrative
  form consistent with established procedure;
• Comply with laws, regulations and professional practices governing court operations;
• Research regulations, procedures and/or legal reference materials;
• Interpret judicial direction and incorporate it into operational policy and procedure;
• Identify problems in procedures and suggest workable solutions to maintain
  confidentiality of information;
• Operate office equipment including copiers, fax machine, personal computer;
• Make routine arithmetical calculations related to case calendaring, fines, sentences and
  bails;
• Recognize and respect limit of authority and responsibility;
• Work effectively with others who have objectives counter to assigned role.

Physical Requirements:

• Ability to use a personal computer and its peripherals including keyboard, mouse and monitor for extended periods of time.
• Ability to sit for extended periods of time.
• Ability to work in an environment that includes frequent interruptions and simultaneous attention to multiple tasks.
• Ability to grasp and/or manipulate files, binders, pieces of paper or small objects.
• Ability to prepare or inspect court records, documents, or office equipment.
• Frequent hand, fingers and/or wrist motion.
• Reaching at or above shoulder level.
• Ability to communicate effectively, by phone or in person, to understand and/or convey detailed important information or instructions.
• Ability to work alone or closely with others.
• Minimal bending, stooping, squatting, twisting, reaching, or working on irregular surfaces.
• May require movement throughout the courthouse delivering and/or retrieving forms, files, materials, and information to and from other departments, including lifting file boxes, files or binders up to 10 lbs.

Work Environment:

• Shared office environment with varying degrees of hot and cold air.
• Requires exposure to dust, printer, or fax machine toner.
• Requires ability to travel or be transported to other court locations.
• Must be able to traverse indoors and outdoors, over uneven ground and pavement in all types of weather.
• Constant interruptions, with high volume of telephone and personal interaction.

This recruitment will be used to establish a list of eligible applicants for future regular, fixed term, provisional or intermittent positions.

Because the Court operates in multiple branches, the employee may be required to travel to other court locations, and possession of a valid California driver’s license is therefore required. To be considered you must possess a valid California driver's license.

TO APPLY: Please visit our website at www.ventura.courts.ca.gov to submit an online application. If you are unable to complete an application online, please contact Human Resources at 805-289-8618. This recruitment will close on February 6, 2026, 5:00 p.m. PST.

APPLICATION EVALUATION: All applications will be reviewed to determine whether or not the stated requirements are met. Applications will be evaluated and ranked according to criteria that most closely meet the needs of the position, department, and the Ventura Superior Court. It is essential that applicants provide as much detail as possible and answer all parts of the application. RESPONSES OF SEE MY RESUME OR SEE RESPONSE TO MY APPLICATION WILL NOT BE ACCEPTED AND WILL CAUSE APPLICANTS NOT TO MOVE FORWARD IN THE RECRUITMENT PROCESS.

WRITTEN EXAMINATION: A job-related written examination will be administered to qualifying candidates testing knowledge of various clerical related techniques and practices. Candidates must earn a passing score of 70% or higher to qualify for continuation in the recruitment process. Tentative exam dates: Week of 02/09/2026

SELECTION INTERVIEW: Selection interview will be conducted to evaluate and compare qualified candidates' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Oral exam and selection interview may be combined depending on the number of qualified applicants. Tentative selection interview dates: Week of 02/16/2026.

PROMOTABILITY REVIEW: An assessment of internal candidates' job, skills and abilities of each candidate's previous, recent and current on-the job performance, education and experience, which have been documented or observed may be provided by employee's former or current supervisors or managers of the Court.

BACKGROUND INVESTIGATION: Applicants may be subjected to a thorough background investigation, which may include personal and professional character references, inquiry into past employment, education, credit, criminal background and depending on the position, may include driving records. Please note that the pre-employment background process will include any interaction you may have from the application process through the time that you are provided a final offer of employment. Offer of employment may be rescinded at any time during the pre-employment background check process if the process determines that the applicant is not a good fit for the position.