Secretaries and Administrative Assistants Jobs Near Me in California

COMPANY OVERVIEW

EKI Environment & Water, Inc. (EKI) is an employee-owned, full service, engineering and environmental sciences consulting firm serving private- and public-sector clients throughout the United States.

The Executive Assistant to the Executive Team serves as a trusted partner to senior leadership, providing high-level administrative, operational, and organizational support across the company. This role supports the entire executive team, with focused attention on the CEO, and plays a critical role in ensuring executive effectiveness, operational continuity, and cross-functional coordination.

This position requires exceptional judgment, discretion, anticipation of executive needs, and the ability to operate independently in a fast-paced, dynamic environment.

PRINCIPAL RESPONSIBILITIES

Responsibilities may include, but will not be limited to the following:

Executive Support

Provide proactive, high-level support to the CEO and broader executive team, including complex calendar management, domestic travel coordination, meeting preparation and recordkeeping, and coordination
Act as an operational extension of the executive team, managing workflows, tracking action items, and ensuring follow-through on key initiatives
Anticipate executive needs and independently manage priorities to maximize leadership efficiency
Serve as a liaison between various internal management teams
Manage expense reports, executive schedules, corporate documents, and executive records with accuracy and confidentiality
Assist with implementation of the corporate training program, including scheduling, employee enrollment, uploading and tracking in the HRIS, etc.

Facilities, Events, and Vendor Management

Support the Facilities Manager in facilities-related operations, including office moves, space planning, vendor relationships, and building services
Lead planning and execution of onsite and offsite events, meetings, and retreats ranging from small leadership sessions to large-scale company events
Manage vendor negotiations, contracts, and service agreements to ensure quality and cost efficiency
Other duties as required

QUALIFICATIONS & REQUIREMENTS

Knowledge, Skills & Abilities

8–12+ years of experience supporting senior executives (C-suite or equivalent) in a complex, multi-functional organization
Demonstrated experience supporting multiple executives simultaneously
Strong background in executive operations, administration, facilities, event planning, and cross-functional coordination
Proven ability to manage sensitive information with the highest level of confidentiality and professionalism
Exceptional organizational and prioritization skills
Strong written and verbal communication skills
Ability to anticipate needs and solve problems independently
Highly proactive, resourceful, and detail-oriented
Effective in operating in a dynamic environment with shifting priorities
Service-oriented mindset with executive-level judgment
Advanced proficiency with Microsoft Office and comfort learning new systems

PHYSICAL DEMANDS & WORK ENVIRONMENT

Must be able to work in a fast-paced environment with high-volume workload and frequent short deadlines
Must be able to lift up to 25 lbs
Must be able to work 10-hour days on occasion
Must be able to work remaining in a stationary position, often standing or sitting for prolonged periods

TRAVEL REQUIREMENTS

Must be able to travel occasionally, possibly overnight, up to 5% of the time.

As an employee-owned firm, EKI offers a unique company culture with a corporate commitment to maintaining a positive work/life experience. EKI provides excellent compensation and comprehensive benefits packages, including career advancement opportunities, outstanding training opportunities, incentive compensation including bonuses, retirement benefits through an Employee Stock Ownership Program (ESOP) and 401(k) profit-sharing contributions, and group medical, vision, and dental benefits.

EKI Environment & Water, Inc is an equal opportunity employer. All qualified applicants will receive consideration without regard to: race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, genetic information, national origin, age (40 or older), disability, marital status, political affiliation, or military service.

NOTE: This job description is not intended to be all-inclusive and is not an exhaustive list of all required responsibilities, duties, and skills. This description may be amended at any time and employee may be assigned other related duties to meet the ongoing needs of the organization.

Notice to Third Party Agencies:

EKI Environment & Water, Inc does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with EKI Environment & Water, Inc. reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

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