Secretary / Administrative Assistant in Novato, California at Discovery Community Day Program LLC

Discovery Community Day Program, LLC
Novato, California
Full-Time | Monday–Friday | 8:00 AM – 3:00 PM
Pay: Starting at $26.00 per hour DOE (Depending on Experience)

Join Our Team!
Discovery Community Day Program, LLC is seeking a dependable, organized, and professional Secretary / Administrative Assistant to support our community-based day program serving adults with developmental disabilities. This position is ideal for someone who enjoys administrative work, has strong people skills, and values working in a supportive, mission-driven environment.

The Secretary / Administrative Assistant plays an important role in supporting daily operations, maintaining organized records, assisting staff and management, and creating a welcoming and professional office environment.

Essential Duties & Responsibilities:
Answer phones and greet visitors professionally
Maintain organized participant and program files
Prepare correspondence, reports, forms, and presentations
Assist with scheduling meetings, trainings, and appointments
Perform data entry and maintain accurate records
Support daily office operations including copying, scanning, filing, and emailing
Coordinate communication with staff, families, vendors, and regional center representatives
Maintain confidentiality of participant records and protected health information (HIPAA compliance)
Assist management with administrative and compliance-related tasks
Order and maintain office supplies
Provide clerical and administrative support to program leadership
Perform additional duties as assigned
Qualifications:
Required:
High School Diploma or GED
Valid work authorization/work permit
Excellent organizational and multitasking skills
Strong verbal and written communication skills
Professional and dependable work ethic
Good interpersonal and customer service skills
Proficiency with:
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Ability to maintain confidentiality and professionalism
Preferred:
Experience working with individuals with developmental disabilities preferred
Experience in healthcare, social services, nonprofit, or community-based programs preferred
Bilingual skills are a plus
Employment Requirements:
Employment is contingent upon successful completion of:

Live Scan fingerprint/background clearance
Health screening and TB clearance
Verification of eligibility to work in the United States
What We Offer:
Supportive and collaborative work environment
Meaningful work serving individuals with developmental disabilities
Consistent daytime work schedule
Opportunity for professional growth and development
Apply Today!
If you are organized, compassionate, and ready to support a dynamic community-based day program, we encourage you to apply.

Discovery Community Day Program, LLC
690 De Long Ave, Suite 150
Novato, CA 94945