ADMINISTRATIVE ASSISTANT TO THE PRESIDENT/CEO in Irvine, California at Mangia Inc

Title

Reports to: President and CEO, Matt Maslowski

This is an Executive Assistant position to the Chief Executive Officer (CEO) to provide high-level, confidential administrative support to an active President/CEO. This position is often privy to confidential information and as such, requires diplomacy and discretion.

Primary Responsibilities:

Administrative/Accounting:

• • Provide Administrative assistance to President/CEO for all aspects of Mangia Inc including, special and confidential projects
• • Manage mail collection and routing, maintaining confidentiality
• • Create, review, and analyze reports as directed by CEO
• • Coordinate CEO calendar with Public Calendar auditing accuracy

Reporting:

• • Create and distribute all sales performance reports for Regions, Territories and Company from HOPPER.
• • Calendar monthly reporting from all Department Directors and Regional Sales Managers to insure timely and accurate receipt
• • Schedule and maintain weekly/monthly operating committee meetings, keeping record of decisions.

Legal:

• Send and coordinate contracts to be executed by CEO, working with Department Directors, Regional Managers and Company Counsel where appropriate
• • Lead in the co-ordination of business meetings and hosting of clients Domestically and Globally by planning, organizing and set up, with follow up to insure accomplishment

Travel:

• • Anticipate, Prioritize, and Prepare President/CEO for travel, meetings and presentations Maintaining CEO Calendar and Travel
• • Develop CEO Travel Briefing Books and follow up at the close of trips and meetings

Corporate Projects:

• • Recommend procedures and processes for the improvement of business operations
• • Manage Company project calendar, update and communicate project status and results, keeping on schedule (traffic)
• • Perform all duties as requested by immediate supervisor

Communication:

• • Communicate unified Corporate and Brand voice and positioning in digital space
• • Collaborates with all departments to ensure messaging sent is accurate and correct and understood
• • Regularly communicate and update supervisor(s) and team on project(s) status, media placements, opportunities etc.
• • Recommend procedures and processes for the improvement of business operations

Professional Skills:

• Exceptional communication skills, verbal and written

• Effectively present information in one-on-one and small group situations

• Apply common sense understanding to carry out instructions given

• Discrete problem resolution skills

• Proficient in Microsoft products (Word, Excel, PowerPoint, Outlook, etc.)

• Knowledge with tables, formatting, presentations, project tracking. Etc.

• Excellent word processing skills and business writing ability, plus accurate and precise proofreading skills.

• Strong organization, analytical, attention to detail and follow up skills.

• Must be able to work on multiple projects concurrently and capable of working with little direct supervision.

• Strong sense of urgency and work ethic

• Flexibility to travel and work at off hours

• Have Fun

Method of Measurement:

1. Accuracy and timeliness of assigned responsibilities/projects/take initiative

2. Ability to function as a team player

3. Ability to shift gears in workload as needed

4. Ability to be flexible if assigned responsibilities change

5. Commit to Company Mission