Procurement Administrator

Under the General direction of the CFO, the DWIHN Procurement Administrator is responsible for developing and administering all procurement related activities for the Authority. The Procurement Administrator manages all employees of the procurement unit and is responsible for the performance management and hiring of the employees within that unit.

Essential Functions

• Serve as DWIHN’s representative for the finance department on procurement issues and procedures.
• Develops competitive procurements, specifically invitation for bids, requests for proposals/qualifications. In addition, monitors the evaluation of all competitive procurements.
• Determines the appropriate procurement vehicle (RFP, IFB, RFI, PO, etc.) for acquisition of goods and services.
• Provides guidance and support for scope of work and specification development.
• Develop and coordinate new policies and procedures regarding procurement processes.
• Conducts analysis of program policies and procedures, develops plans, formulates guidelines, implements new developments and procedures, and provides policy interpretation for finance to purchasing customers within corporate guidelines.
• Attends Board of Director Meetings; Program and Compliance Meetings; and other organizational meetings as required.
• Prepare program guidelines, status reports and presentations for Finance and executive staff.
• Develops, oversees, and manages regional procurement initiatives designed to reduce costs through economies of scale.
• Oversee Storekeeper duties and responsibilities, which include ordering office supplies, mail room activities, and stores inventory.
• Process account applications and maintenance actions, and maintain accounts database.
• Dispose of excess property, through appropriate processes, and necessary.
• Monitor approval of accounts to maintain an appropriate degree of control over vendor relationships.
• Coordinate daily duties of procurement staff.
• Participate in developing requirements and be involved in the automation/test of procurement and logistics software
• Assist in developing training material, preparing lesson plans, and overseeing procurement training.
• Advise senior management and board of procurement rules and regulations.
• Other Duties as assigned

Competencies

• Financial Management.
• Technical Capacity.
• Negotiating Skills.
• Communication Proficiency.
• Problem Solving/Analysis.
• Decision Making.
• Supervisory Responsibility

Education and Experience

Education: Bachelor’s degree with a major in any of the following: accounting, business

Administration, finance or related area and certification as a Certified Public Procurement Buyer or Manager preferred. Master’s degree preferred.

Experience: Eight (8) years of administrative procurement/purchasing experience dealing with all phases of procurement in a governmental agency. Individuals must have actively worked in government purchasing division. Experience must include: determining appropriate noncompetitive and competitive solicitation methods, preparation of solicitation documents, exploring sources of supply, evaluating quotes and bids, evaluating noncompetitive procurement justifications, facilitating contract award processes, evaluating and implementing modifications of formal and informal agreements, and contractual problem resolution, while ensuring conformity with Procurement Policy and public procurement best practices.

General knowledge of Procurement Standards relating to federal grant funding including familiarity with 2 CFR 200.317 through 326, and 48 CFR-Federal Acquisition Regulations (FAR).

This description is not intended to be a complete statement of job content, rather to act as the essential functions performed. Management retains the discretion to add or change the position at any time.

Please Note: DWIHN requires proof of being fully vaccinated for COVID-19 as a condition of employment. Medical or religious accommodations or other exemptions that may be required by law, will be approved when properly supported. Further information will be provided during the recruitment process.