Job Summary

• Perform administrative, basic accounting, and clerical tasks related to the day-to-day business operations of the company.
• Serve as company receptionist, answering phones and greeting visitors.

Job Accountabilities

• Match invoices to purchase orders and verify the accuracy of payable amounts.
• Assure accurate invoice entry into ERP.
• Assist with accounting records and ledgers by reconciling statements and transactions.
• Maintain accounts payable filing system, including open, current, and archived files.
• Compile weekly accounts payable reports at the request of the supervisor.
• Respond to vendor payment status inquiries.
• Answer company phones pleasantly and professionally, screen solicitors, route calls to the appropriate extension, and take messages as necessary.
• Greet visitors pleasantly and professionally, summoning the requested party.
• Process and distribute incoming company mail.
• Monitor security cameras and alert appropriate personnel of suspicious activity.
• Assist administrative staff members such as filing and data entry.
• Perform other related duties as assigned or requested.

Job Qualifications

• Minimum Education: High School Diploma or equivalent.
• Minimum Experience: 1 Year.
• Preferred Experience: 2 years, or equivalent combination of education and experience.
• Knowledge of general accounting and clerical procedures.

Required Skills/Abilities

• Must be proficient in Microsoft Office Suite and related programs.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.
• Excellent verbal and written communication skills in English and Spanish
• Excellent interpersonal and customer service skills
• Basic understanding of clerical procedures and systems, such as recordkeeping and filing.
• Ability to work independently.

Physical Demands

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds (lbs.) at a time.

Work Environment

• Exposure to moving mechanical parts.
• Exposure to fumes or airborne particles.
• Protective clothing is required when entering the production area, including closed-toe shoes, protective eyewear