The Magnolia ORR team in Los Fresnos, Texas is hiring a new Office Clerk to join the team!

In-Person:
This role is performed on-site, Monday-Friday, 8am-5pm. Scheduling is subject to change due to program needs. This role is expected to work irregular shifts at times to support operations or provide assistance to the team and population served.

Position Summary
The Clerk provides general clerical support to the Program Director, Administration, and programmatic departments as needed.

This role has a variety of responsibilities, including, but not limited to:

• Maintaining a comprehensive filing system and retrieving information from files as directed. 
• Maintaining all contractor records and bookkeeping data efficiently and appropriately.  Managing vendor requisitions, including tracking of receipts and invoices, vendor contact information, contractor and supplier files. 
• Maintaining purchasing logs.
• Creating general correspondence, memorandums and department records. 
• Generating weekly work order reports and other ad hoc reports as requested.  
• Recording and maintaining departmental and facility reports. 
• Meet all pre-determined deadlines required by program and federal partners. 
• Submitting travel and expense reports as needed. 
• Maintaining a filing and tracking system for building inspection records. 
• Communicate effectively in writing and verbally in English and Spanish 
• Working irregular shifts or days and being available when required to transport the service population to assigned destinations, including emergency evacuations, medical/dental appointments, court hearings, etc. 

  
MINIMUM QUALIFICATIONS AND COMPETENCIES

• Required: High School diploma or equivalent
  • Preferred: 2-year associate’s degree from accredited program/institution, or two or more years of college-level course work
• Required: 1 year of related experience and/or training
  • Preferred: 2 years related experience and/or training
• Required: Communicate effectively in writing and verbally in English and Spanish

Other Requirements:

• Maintain current licenses and certificates required for the position including but not limited to
• Pass a pre-employment drug screen and random drug screens throughout employment.
• Provide proof of work eligibility status upon request.
• Pass a pre-employment and biennial criminal background checks.