This role supports employees across multiple locations. Local travel to other sites during the week is required as needed.

Position Summary

We are hiring an HR Assistant (HR Assistant) to support a busy HR department serving approximately 80 employees across 3 locations. This role is ideal for someone who is highly organized, discreet, and comfortable working in systems (Human Resources Information System, timekeeping, and benefits portals). You will manage high-volume HR coordination and documentation that keeps processes timely, accurate, and audit-ready.

Key Responsibilities

Recruiting & Hiring Support (Coordination)

• Post jobs and maintain requisitions in our HR system/applicant tracking workflow
• Schedule interviews across multiple locations; coordinate calendars, interview packets, and candidate communications
• Track candidate status and ensure dispositions are updated accurately
• Support background check and credential verification steps; follow up on missing items
• Prepare and route offer letters for HR approval/signature workflow
• Onboarding & HR Administration

• Coordinate onboarding: pre-boarding emails, paperwork collection, orientation scheduling, and checklist completion
• Support I-9 workflow steps and proper document storage (HR provides oversight)
• Create/maintain employee profiles in the HR system; ensure data accuracy (contacts, job changes, status updates)
• Maintain personnel files and HR documentation in a consistent, audit-ready format
• Support offboarding tasks: documentation, checklists, and system access removal requests
• Timekeeping, PTO & Employee Support
• Assist employees and managers with timecard and paid time off troubleshooting
• Benefits & Leave Administration (Transactional Support)

• Process routine benefits changes (new hire enrollments, qualifying life events, terminations) as directed
• Reconcile eligibility lists and flag discrepancies for HR review
• Coordinate routine benefits documentation requests (not plan interpretation)
• Track leave paperwork deadlines and reminders (HR retains eligibility determinations and medical-related communications)
• Reporting, Compliance Tracking & HR Operations
• Prepare recurring HR reports (headcount, turnover, open requisitions, onboarding status, timecard exception logs)
• Track required training completion and send reminders
• Support site compliance basics (confirm postings are current; notify HR of gaps)
• Maintain HR templates, forms, and standard operating procedures under HR direction
• What Success Looks Like (First 60–90 Days)
• Interview scheduling and onboarding run smoothly with minimal follow-up
• Personnel files and HR system data are consistently accurate and complete
• Timecard exception reminders reduce payroll corrections
• Benefits transactions are processed on time and discrepancies are flagged early
• HR reporting is delivered on schedule with clean data

Associate’s or Bachelor’s degree in Human Resources, Business, Psychology, or a closely related field, or an HR certificate/certification with relevant experience.

Associate’s or Bachelor’s degree in Human Resources, Business, Psychology, or a closely related field, or an HR certificate/certification with relevant experience.