HR Administrative Assistant at Mason Health – Shelton, Washington

HR Administrative Assistant: This 1.0FTE/Full-Time position is scheduled to work 8-HR day shifts Monday-Friday.

Compensation: Non-exempt, $28.91/HR-$41.30/HR

Benefits Include:

At Mason Health, we are committed to providing our employees with a comprehensive benefits package that supports both your professional growth and personal well-being. Whether you are a Part-time or Full-time member:

Health & Wellness Benefits:

• Medical, Dental & Vision Insurance – With employer paid premiums for full-time employees
• Mental Health & Wellness Resources – Access to our Employee Assistance Program (EAP), Talkspace, and the Calm App.
• Life Insurance
• Short & Long-Term Disability Insurance

Financial Benefits:

• Retirement/Deferred Compensation Plans – Mason Health contributes 8% of your compensation every pay period when you contribute at least 5%.
• Flexible Spending Account (FSA)
• Tuition Assistance Program
• Approved by the Health Resources and Services Administration (HRSA) for student loan repayment programs.

Time Off & Work-Life Balance:

• Generous Paid Time Off (PTO) – Accrue up to 8 hours of PTO every bi-weekly pay period, starting with 5 weeks of PTO and increasing to 7+ weeks after 3 years.

Job Summary:
The HR Administrative Assistant provides comprehensive administrative and operational support across all Human Resources functions, including recruitment, onboarding, employee records, compensation administration, and employee engagement initiatives. This role serves as a key quality-control partner by supporting data integrity within the various Human Resources systems.

Essential Duties and Responsibilities:
Administrative Support:

1. Provide comprehensive administrative support to the HR team, including scheduling meetings, preparing correspondence, and creating employee HR documents.
2. Maintain confidential employee personnel files in compliance with employment laws and regulatory standards (e.g., CMS, Joint Commission, state health department) adhering to HIPAA/healthcare privacy regulations and internal policies.
3. Support regulatory surveys and audits by organizing and providing requested documentation.
4. Support the monitoring and tracking of expiration dates for professional licenses, certifications, and mandatory training.

Data Integrity Support:

1. Assist with data entry and maintenance in the HR Information System (HRIS).
2. Verify accuracy, completeness, and compliance of HRIS data against supporting documentation for personnel transactions including new hire entries, compensation adjustments, status changes, etc.
3. Identify and communicate discrepancies or errors to appropriate HR staff for correction.
4. Perform and support audits, reporting, and data reconciliation efforts for human resources and related systems, including but not limited to benefits data, new hire data, employee demographic information, job and position data, compensation records, and other employment-related data, with a focus on accuracy, compliance, and process improvement.

Employee Engagement & Recognition:

1. Assist with employee recognition, appreciation, and engagement programs.
2. Help coordinate service awards, milestone recognition, and internal celebrations.
3. Maintain records related to recognition initiatives and participation.

Customer Service & Communication:

1. Serve as a first point of in-person contact at the HR Welcome desk for routine HR inquiries, directing employees to appropriate resources, etc.
2. Provide courteous, professional, and confidential assistance to employees and managers.
3. Support positive working relationships across departments.

Required Education and Experience:

1. High school diploma or equivalent.
2. Associate’s degree in Human Resources, Business Administration, or related field, preferred.
3. One (1) or more years of experience in Human Resources. Healthcare experience, preferred.

Required Licenses, Certifications and/or Registrations:

1. Professional human resources certification preferred (i.e.: PHR/SPHR, SHRM-CP/SHRM-SCP).

Required Knowledge, Skills and Abilities:

1. Working knowledge of HR administrative processes and recordkeeping practices.
2. Proficiency with HRIS systems, databases, and Microsoft Office applications.
3. Strong attention to detail and commitment to data accuracy.
4. Ability to review and verify information for completeness and compliance.
5. Excellent organizational and time-management skills.
6. Strong written and verbal communication skills.
7. Ability to handle sensitive and confidential information with discretion.
8. Ability to work independently and collaboratively in a team environment.
9. Customer-service orientation with a professional and approachable demeanor.
10. Ability to prioritize multiple tasks in a fast-paced environment.
    

Mason Health practices equal employment opportunity towards all workforce members and applicants for employment. Mason Health does not engage in or tolerate any discrimination in the workplace prohibited by applicable local, state, or federal law. Specifically, no workforce member will be discriminated against on the basis of their race, color, sex/gender (including pregnancy), sexual orientation, religion/creed, age, disability, marital or veteran status, national origin, genetic information, or any other characteristic protected by applicable state or federal law.