Covenant Presbyterian Church seeks a full-time, full-charge bookkeeper to serve among the staff at its North Central Austin campus. The position fits best with those who are self-motivated, appreciate details, take pride in meeting set deadlines, and who love working with others. Covenant provides a great staff culture, supportive leadership, and positive working environment, along with comprehensive offering of employee benefits.

Experience with the following accounting competencies: non-profit fund accounting, contributions processing, bank reconciliation, remote deposit capture, payroll processing, accounts payable, Posi-Pay verification, credit card reconciliation, general ledger maintenance, and digital records creation, filing, and maintenance.

Preferred cloud-based software experience: Realm (an ACS Church Management System), Bill.com Credit Card, Paylocity Payroll and Human Resources Information System, Microsoft Office Suite, and SharePoint.

Primary Duties and Responsibilities

This role provides appropriate, accurate and timely accounting, payroll, and business records for the church.

Key Responsibilities

• Daily Transactional Processing
  • Accounts payable: review and approve expenses manually or via Bill.com for credit card purchases
  • Provide reports to Administrator for review and payment processing by deadline
  • Accounts receivable: process incoming funds for deposit, including cash, checks, e-giving, and ACH/EFT
  • Bank activities: Make remote scanned deposits to the bank, review prior business day bank activity to watch for fraudulent activity, and verify that all entries are recorded in Realm, and process check run uploads to Frost Posi-Pay, an anti-fraud service
  • Payroll: Set up payroll runs in Paylocity for salaried, hourly, and special payrolls. Provide reports to Administrator for review and direct deposit processing
  • Adjust general ledger by making journal entries to reflect financial activities
  • Serve as contact for members and vendors regarding matters relating to AP/AR
  • Maintain an appropriate, up-to-date system of records filed both electronically and with hard copy
  • Adhere to and support the church’s system of internal controls
• Monthly Bank Reconciliations
  • Process monthly reconciliations for bank and Bill.com accounts.
  • Provide completed reconciliations to the Administrator for review and signature
• Administrative support for the Administrator and other ministry staff
  • Receive and place telephone calls in support of administrative functions and members
  • Collaborate with Administrator in idea sharing and in completing special projects
  • Cooperate with colleagues, members, and program staff where appropriate and upon request

Other Responsibilities

• Receive memorial gifts and send acknowledgements to donors and family of the deceased
• Assist in preparing and mailing periodic and annual contribution statements to donors
• Provide financial reports to various church entities, giving feedback and assistance in interpreting reports
• Attend staff meetings
• Provide overflow telephone relief during office hours, as assigned, and function as on duty receptionist
• Perform other duties assigned by the Administrator