Processes invoices and runs checks and electronic funds in a fast paced, high volume, paperless, service focused environment. Position works closely with internal and external customers to obtain information to complete accounts payable work processes.

Distinguishing Characteristics: Under general supervision, performs entry-level professional duties such as preparing recurring reports and analyzing, interpreting, and summarizing data. Employees at this level initially work under close supervision while performing duties and learning the procedures related to the assigned area of responsibility.
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Provides customer service for all accounts payable related inquiries.
• Requests, verifies, and matches coded support documents from departments.
• Enters invoices and payment requests into New World software and obtains appropriate departmental approval.
• Performs in compliance with State Prompt Payment Law and carries out City’s Cash Management Disbursement Policy.
• Creates payable checks and EFT payments, submits data to multiple banking websites, and takes payment confirmations.
• Performs monthly vendor statement reconciliations and follows up on identified discrepancies.
• Handles account discrepancies and vendor protests.
• Scans and manages invoices and vendor documents to ensure proper electronic storage.
• Notifies departments promptly of over-budget situations or policy violations
• Maintains A/P vendor data and vendor accounts.
• Reviews credit card statement logs to ensure completeness support and account coding.
• Performs all other related duties as assigned.

Education: High School Diploma or GED required. At least one (1) year of college level accounting courses is preferred.

Experience: One (1) year of accounts payable experience including processing large volumes of invoices required.

A high school diploma or GED equivalent is required for this position and may not be substituted. Beyond this requirement, any combination of related education, experience, certifications, and licenses that will enable a candidate to successfully perform the essential functions of the job is an acceptable substitute for the remaining specified education and experience requirements.

Licenses and Certifications: None.

Conditions of Employment: Must submit to and pass a criminal background and pre-employment drug test.

Other Requirements: May be subject to a software skills test and administrative skills test. Must have acceptable credit history.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES
Knowledge of: Payable accounting; data entry; use of purchase orders; customer service methods and techniques; and business software including Excel spreadsheets and Word documents.

Skilled in: 10 key entries; reconciling payments; multi-tasking; organizing and analyzing invoices; showing consideration for and maintaining good relations with others; operating standard office equipment such as personal computer, calculator, and copier; accepting responsibility for his/her actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending work regularly; and working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran' s status, genetics, or job type.

Physical Demands and Working Conditions: This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

The city of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation.

Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed.

This job description is not an employment agreement or contract. The City of Lewisville has the exclusive right to alter this job description at any time without notice.
Monday-Thursday 7:30AM-5:30PM, Friday 7:30AM-11:30AM.