Position Summary

The Property Accounting Coordinator will provide administrative and secretarial support to the Accounting Department. Independent judgment is required to plan, prioritize and organize a diverse and fast-paced workload.

• Provide administrative and clerical support for the Accounting Department
• Primary backup for the Accounts Payable Specialist and Accounts Receivable Specialist
• Process the weekly check run for the Office and Industrial portfolio, provide other check run support on an ad hoc basis
• Enter sales data received from tenants
• Review utility invoices for coding accuracy
• Pull invoice backup for year-end billings as requested by tenants
• Generate and send out monthly courtesy statements to tenants
• Update CPI changes into Yardi
• Open, sort and distribute mail
• Photocopy documents, prepare and distribute documents for signature and other correspondence by mail, email, and courier delivery
• Establish, develop, maintain and update the filing system
• Schedule and organize activities such as meetings, travel, and conferences as needed
• Coordinate with property management and third-party utilities
• Respond to tenant billing inquiries
• Other projects as needed

• Punctual, dependable and reliable
• Possession of strong organizational and interpersonal skills
• Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing
• Ability to work in a positive and cooperative manner with fellow team members
• Must possess strong attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Capability to work in fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands

• Real estate experience preferred
• Prefer 2 years college and/or certification in trade related field

• Ability to work independently on assigned tasks as well as to accept direction on given assignments
• Knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Adobe Acrobat)
• Yardi experience preferred

• Adaptability: Maintaining effectiveness in reaching set goals by adapting to changed circumstances, tasks, responsibilities, and people.
• Planning and organization: The ability to devise a course of action for themselves and others to accomplish a specific goal while managing time and resources to meet deadlines and expectations.
• Reliability: Consistently good in quality and performance; ability to be trusted and depended on in one’s job.
• Collaboration: Develops cooperation and teamwork while participating in a group, working toward solutions which generally benefit all parties.

This position description is intended to describe the general content of and requirements for performance of the position responsibilities. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements nor meant to exclude other duties as assigned.