Accounts Payable (A/P) Specialist

OVERVIEW
The Accounts Payable (A/P) Specialist is responsible for processing invoices, making payments, and administering the accounting transactions to satisfy amounts owed and to allocate the expenses to the appropriate accounts within the company. This position will be responsible for maintaining accounting principles, practices and procedures to ensure accurate and timely financial statements. This position addresses tight deadlines and a multitude of accounting activities including financial reporting and account reconciliations. In addition, this role will develop relationships with internal and external stakeholders, including clients, property site employees, operations leadership, and corporate/departmental staff which requires strong interpersonal (verbal and written) communication skills.

This is not a remote role. Required workplace is in our company's headquarters office in Gaithersburg, MD. This role is full-time and will require a Monday-through-Friday schedule, with the occasional evenings or weekends required as business needs demand.

RESPONSIBILITIES & DUTIES

• Retrieve cash balances for the properties over internet or by phone.
• Process A/P batches for accuracy
• Review received batches daily for Utilities to ensure prompt payment
• Release invoices based on cash availability
• Assemble and review printed checks for mail out.
• Update standard mortgage invoice files each month.
• Replacement reserve withdrawal request responsibilities
• Assist with property-level A/P problems
• Set up of vendor numbers
• Set up utility meters on intranet site
• Sort A/P mail
• Any other tasks, duties and responsibilities as assigned by management

MINIMUM REQUIREMENTS

Education

• High School Diploma or Equivalent, Some College Beneficial but Not Required

Technical Skills and Prior Experience

• 2-4+ years of experience in the accounting field, particularly with A/P processing and accounting tasks.
• Prior property management industry experience is required.
• Must demonstrate strong:
  • Attention to detail
  • Organizational and time-management skills including the ability to multi-task, work under pressure, and meat/beat deadlines
  • Reliable attendance and punctuality, including the ability to work days, evening, and weekends as needed
  • Customer service skills - common courtesy, demonstrating patience, timely follow-up and good interpersonal and communication skills
  • Ability to work well with minimum supervision and direction
  • Ability to follow directions and exhibit initiative
• Computer skills - Microsoft Office Suite (Word, Outlook, Excel, Teams, etc.)
• Yardi experience preferred.
• Strong English spoken/verbal and written communication skills
• Good recordkeeping
• Accountability and flexibility

This role is non-exempt and has an anticipated annual pay range of $55-60k for a new employee depending on a number of relevant factors including individuals’ experience, qualifications, knowledge, skills, abilities, client/property or company budgetary limitations/guidelines, and other job-related company and market considerations. This position may be eligible to receive discretionary and/or performance-based bonuses on a spot or annual basis, which are variable depending on individual merit/performance, budgetary limitations, company performance, and other job-related factors. This non-exempt role will be eligible for overtime for all hours worked in excess of 40 per week. Full-time positions (30+ hours/week) are eligible for 2 weeks paid vacation, 1 week sick and related leave, 11 paid holidays, and health & welfare benefits as outlined on the Company’s website. To learn more about our company and our benefits, go to: https://pratumco.com/careers/

Pratum Companies is committed to a diverse workforce and is an Equal Opportunity Employer.

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