Accounts Payable Manager at Public Health Solutions – New York, New York

Company Overview:

Health disparities among New Yorkers are large, persistent, and increasing. Public Health Solutions (PHS) exists to change that trajectory and support underserved New Yorkers and their families to achieve optimal health and build pathways to reach their potential. As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing direct services to underserved families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services. To learn more about our work, please visit healthsolutions.org.

Position Summary:

We seek an experienced and highly organized, detailed oriented and experienced Accounts Payable Manager (AP) Manager, to lead and manage the full Accounts Payable function. This role is responsible for ensuring accurate, timely, and compliant processing of all payments, maintaining strong internal controls, supporting audits, and providing excellent customer service to internal and external stakeholders. The AP Manager will supervise a team of three staff members and operate effectively in a fast-paced, mission-driven nonprofit environment.

Specifically, the Accounts Payable Manager will:

Oversee the full-cycle accounts payable process, including PO, Invoice verification, coding, approvals and payment processing.Ensure accuracy, timeliness, and compliance with organizational policies, grant requirements, and regulatory standards.Maintain strong internal controls to prevent errors, duplication, and fraud.Monitor aging reports and resolve outstanding payables in a timely manner.Ensure company policies and procedures are being followed.Resolve payment or billing issues with vendors.Ensure accuracy, timeliness, and efficiency in job assignments to the AP Team and to meet organizational needs.Supervise, train, mentor and evaluate a Team of three AP staff members.Prepare documentation and schedules for audits and financial reviews.Support year-end close and audit preparation activities.Generate and prepare tax forms and filings such as 1099 vendor reports and IRS Form 1096Identify process improvements and efficiencies within AP Workflows.Provide excellent customer service to internal department, vendors and partners.Communicate clearly, professionally and effectively in written and verbal formats.

Qualifications and Experience:

Bachelor’s degree in accounting or finance, or equivalent combination of related education and experience.Minimum 5 years of progressive accounts payable experience.Prior supervisory or management experience required.Proficiency with accounting software Intacct and Microsoft Excel.Strong analytical skills, accuracy and attention to detail.Knowledge of nonprofit accounting standards.Excellent organizational and communication skills.Proven ability to thrive in a fast-paced, high-volume environment.Extremely detail-oriented with a strong commitment to accuracy.Strong problem solving and process improvement mindset.Ability to manage multiple priorities and deadlines.

Preferred Skills:

Reports To:

Director of Cash Management & Operations

Direct Reports:

Accounts Payable Coordinators (3)

Benefits:

• Hybrid Work Schedule.

• Generous Paid Time Off and Holidays.

• An attractive and comprehensive benefits package including Medical, Dental and Vision.

• Flexible Spending Accounts and Commuter Benefits.

• Company Paid Life Insurance and Disability Coverage.

• 403(b) + employer matching and discretionary company contributions.

• College Savings Plan.

• Ongoing trainings and continuous opportunities for professional growth and development.

At PHS, we place immense value on diversity within our teams, understanding that varied backgrounds and experiences significantly enhance our community and propel us toward our goals. If you find you don’t have experience in all the areas listed above, we still encourage you to apply and share your background and experiences in your application. We are eager to discover how your unique perspective can bring positive transformations to our team and help advance our mission of creating healthier, more equitable communities.

We look forward to learning more about you!

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, LGBTQIA+ individuals, and veterans.