Accounts Payable Representative at PROMPTCARE COMPANIES INC – New Providence, New Jersey

PromptCare is seeking an experienced Accounts Payable Representative to join our Accounting/Finance team. The ideal candidate will be responsible for managing all aspects of accounts payable, ensuring timely and accurate processing of invoices, and maintaining positive relationships with vendors. If you are a motivated and detail-oriented individual with a passion for accounting and finance, we encourage you to apply for this exciting opportunity. To learn more about our company, please visit PromptCare In-home Respiratory and Infusion

Reports to: Controller

Job Type: Full-time

Job Location: Hybrid (2 days in New Providence, NJ and 3 remote)

• High School Diploma or equivalent
• Three years AP with 3-part match experience is a must with GL coding responsibility
• Computer literate, Excel & Word knowledge, AP Software (Business Central experience is a plus) Copier, Fax, Email

Job Responsibilities, included but not limited to:

Accounts Payable:

• Process vendor invoices by three-way match (invoice, purchase order, receiving) resolving price/quantity discrepancies as necessary
• Clearly indicate which items have been received and when received
• Code invoices according to five segment GL account structure
• Route invoices via Electronic Approval to appropriate cost center manager
• Process approved invoices in a timely manner according to monthly close schedule
• Reconcile vendor statements
• Communicate with vendors on payment status as necessary
• Respond to vendor inquires
• Process payments as necessary
• Prepare and review disbursement package for accuracy
• Release all signed checks with appropriate backup
• Create and maintain vendor cards
• Confidentiality
• Void and reissue payments as necessary with management approval
• Process stop payments with appropriate management approval
• Review, Approve, and Process employee reimbursements for travel and entertainment
• Other Duties/Projects as assigned
• Vendor Account Analysis
• Respond to vendor inquiries in a timely manner
• Assist with internal and external audits
• Prepare and review journal entries - accruals

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, handle, or feel, and reach with hands and arms. This position requires the ability to lift files, open filing cabinets and bend or stand as necessary and occasionally lift office products and supplies, up to 25 pounds or more.

Benefits & Perks

• Competitive Salary
• Medical, Dental, Vision Package
• 401(k) plan (discretionary)
• PTO - Vacation, Sick and Personal days, and paid holidays
• Referral bonuses & Discount Ticket Program
• Lunch & Learn Programs
• Employee Recognition Program

Equal Employment Opportunity

The PromptCare Companies is committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination on the basis of race, color, age, national origin, religion, gender, gender identity, sexual orientation, pregnancy, marital status, genetic disposition, disability, veteran's status or any other characteristic or classification protected by State/Federal/Local laws. We foster a work environment in which diversity and inclusion are embraced, people are hired and advanced on their merits, and employees are treated with mutual respect and dignity.