Staff Accountant at HAPPIER PEOPLE MANAGEMENT LLC – New York, New York

Job Title: Staff Accountant

Overview: The Staff Accountant will manage key financial functions, including Accounts Payable, Income Audit, and General Ledger. This role ensures accurate, timely, and consistent financial reporting and supports the Controller in maintaining accounting systems. Please note this position is an in-person, office-based role that requires attendance 5 days a week.

Key Responsibilities:

Income Journal & General Ledger:

• Respond to inquiries regarding charges from hotel guests and patrons.
• Reconcile daily cash deposits and credit card transactions.
• Perform daily bank reconciliations for multiple accounts.
• Generate and reconcile the daily income journal from PMS and POS systems.
• Prepare reports for complimentary Food & Beverage items.
• Review event checks against Banquet Event Orders (BEO).
• Prepare deposits and handle bank/hotel change requests.
• Prepare "Due Backs" and maintain Petty Cash, including reimbursements.
• Create the Daily Cash Summary and monitor drop/safe procedures.

Accounts Payable:

• Generate and manage purchase orders for supplies across departments.
• Maintain accurate files for authorized purchase orders and resolve discrepancies with department heads.
• Reconcile receiving invoices with authorized purchase orders and address any discrepancies with requesters or vendors.
• Verify and ensure all invoices are signed by the department heads before processing.
• Process approved invoices in the accounting system.
• Review vendor statements, resolve disputes, and ensure invoices are paid within acceptable terms.
• Create new vendor accounts and maintain vendor master records.
• Post and batch invoices to the correct ledger codes.
• Print checks and distribute them to authorized personnel for signature.
• Collect and file check copies and corresponding documentation.
• Print and distribute reports as specified by the Director of Finance.
• Assist with month-end closing procedures related to accounts payable.
• Handle vendor inquiries and review expense reports for accuracy.
• Prepare monthly journal entries and accruals.

Additional Accounting Functions:

• Assist with other accounting tasks as assigned by management.

Requirements:

• Experience: Minimum 4+ years of experience in hotel accounting, including Accounts Payable, Accounts Receivable, and Income Audit.
• Software Proficiency: Must be proficient in Sage Intacct (mandatory), with knowledge of Toast and Mews PMS (preferred).
• Skills:
  • Strong organizational skills and ability to prioritize tasks.
  • Ability to work efficiently and multitask.
  • Strong communication and interpersonal skills.
  • Ability to maintain confidentiality.
  • Fluent in English, both written and verbal.
  • Attention to detail with excellent math and problem-solving skills.
• Flexibility: Ability to work flexible hours, including nights and weekends.
• Guest-Service Oriented: A professional attitude towards providing high-quality service.
• Team Player: Ability to work both independently and within a team environment.
• Knowledge of Hospitality Food & Beverage Operations: Highly preferred to understand the unique accounting nuances within the industry.

Desirable Qualifications:

• A degree in Accounting or Finance is preferred.
• Knowledge of hotel operations and Food & Beverage operations.

Benefits:

• Health Care Plan (Medical, Dental & Vision)
• Paid Time Off (Vacation, Sick Days & Public Holidays)
• Family Leave (Maternity & Paternity)
• Free Food & Snacks
• Training & Development Opportunities
• Team Member Referral Program - Earn $250 for successful referrals who stay for at least 3 months.
• Competitive salary range: $80,000 - $90,000 annually (dependent on experience, qualifications, and skills).