The Account Clerk I position performs financial and administrative duties to support the processing and payment of invoices for county departments. This position ensures compliance with local government accounting procedures, state laws, and county policies related to disbursements and recordkeeping.

Review, verify, and process invoices for payment in accordance with county policies and procedures

Match purchase orders and receiving documents with vendor invoices

Ensure appropriate departmental approvals and coding for all invoices

Prepare and process check runs, ACH payments, and wire transfers

Maintain vendor files and W-9 documentation for IRS reporting purposes

Reconcile vendor statements and resolve discrepancies or billing issues

Respond to inquiries from vendors and county departments regarding payments

Assist with year-end processing, including 1099 reporting and audit documentation

Ensure timely data entry into financial software systems (e.g., New World, or other ERP systems used by the county)

Adhere to internal controls and maintain confidentiality of sensitive information

Education and Experience:

High school diploma or equivalent (GED); associate degree in accounting or related field preferred

One (1) year of accounts payable or clerical accounting experience, preferably in a public sector or government environment

Knowledge of governmental accounting principles and basic finance procedures

Familiarity with state and local procurement and disbursement regulations

Proficiency in Microsoft Office (especially Excel) and financial management systems

Strong attention to detail and organizational skills

Ability to prioritize workload, meet deadlines, and work independently or as part of a team

Ability to operate office equipment including the multi-function device (scan/copy/fax) and laptop hardware that consists of laptop, keyboard, mouse, docking station and multiple monitors

Ability to follow complex oral and written instructions.

Ability to perform complex arithmetic computations.

Ability to establish and maintain effective working relationships with staff and the public.

Ability to communicate effectively both orally and in writing.

Ability to accept responsibility, exercise independent judgment and effectively meet deadlines.

Knowledge of Internal Revenue Service regulations relating to accounts payable and 1099’s.

Knowledge of Wisconsin Legislature: 66.0901(9)(b) with regards to retainage.

Possess organizational skills and be detail-orientated to manage workload without supervision.

Ability to implement procedures and work methods for completion of support tasks and projects.

Ability to direct and train peers.

Ability to work the required hours of the position.

PHYSICAL DEMANDS:

Lifting 20 pounds maximum with frequent lifting and/or carrying of objects weighing up to 10 pounds.

Intermittent standing, walking and sitting.

Using hand(s)/feet for repetitive single grasping, fine manipulation, pushing and pulling, and operating controls.

Occasional bending, twisting, and reaching.

Ability to communicate effectively both orally and in writing.