List of tasks:

Calendar & Scheduling
• Scheduling internal calls
• Scheduling external calls (customers, candidates, vendors)
• Rescheduling conflicts
• Sending calendar holds
• Reviewing meetings in calendars to make sure everyone has RSVP’d, nothing has been scheduled over it, all the info is there
like zoom links etc.

Inbox Management
• Sorting and labeling emails
• Flagging priority emails
• Drafting responses for you to approve
• Following up on unanswered emails
• Unsubscribing from junk

Travel & Logistics
• Booking flights
• Booking hotels
• Restaurant reservations
• Managing changes/cancellations

Meeting & Coordination
• Creating meeting agendas
• Taking notes (or cleaning up notes)
• Tracking action items
• Sending follow-ups after meetings
• Updating project trackers

Recruiting Support
• Scheduling interviews
• Sending candidate communications
• Sending rejection or next-step emails
• Coordinating take-home assignments

Finance / Admin
• Uploading expenses
• Organizing receipts
• Vendor list maintenance
• Contract organization

Operations / Internal
• Updating Notion / internal docs
• Formatting documents and decks
• Creating templates
• Maintaining onboarding checklists
• Organizing shared drives
• Sending internal reminders (Slack, etc.)

Events & Offsites
• Venue research
• Booking spaces
• Coordinating catering
• Managing attendee lists
• Sending calendar invites
• Creating run-of-show docs

Software Tools and Platforms:
• Google Suite (Gmail, Google Drive, Google Sheet)
• Slack and Notion
• ChatGPT

Special Notes:

• Must be fluent in their command of the English Language
• Must be naturally organized, knows how to prioritize, must be keen to detail | A NECESSARY REQUIREMENT
• Must know when to ask questions when they don’t know what to do