Administrative Assistant Child Care in Bethel, Alaska at Association of Village Council Presidents

JOB TITLE: Administrative Assistant DEPARTMENT: Child Care

REPORTS TO: Deputy Child Care Manager POSITION: STATUS: Full-time, Non-Exempt

JOB CLASS: 4 APPROVED: June 2023

SUMMARY: Serves as administrative clerical support to the Child Care Management Staff.

PERFORMANCE RESPONSIBILITIES: include the following. Other duties as assigned.

• Maintains the AVCP Child Care budget spread sheet.
• Maintains the Monthly Data reports for accuracy.
• Assist the deputy manager and director in preparing for monthly meetings.
• Assist with setting up travel and reconciling travel expenditures.
• Process Microix requests and manage orders.
• Assist with other departments as needed to complete projects that collaborate with Child Care.
• Maintain a binder for the team meetings: meeting minutes, agenda, and agenda items.
• Is responsible for all expenders for the Child Care, making check requests, purchase orders, tracking purchase orders.
• Maintain Program Operations and Central Office Calendar and revisions.
• Assist Deputy Director and Child Care Specialists in grant preparations and in researching Grant possibilities.
• Assists in putting any Child Care data into the appropriate software.
• Establish, develop, maintain, and update filing system for the deputy director and management staff.
• Is knowledgeable regarding all purchasing policies and acts as the (1) Link between the main office accounting department and (2) the Child Care department.
• Answers all questions regarding purchasing.
• Responsible for general clerical duties as assigned.

QUALIFICATIONS:

• AA degree or two years related experience.
• Ability to read, analyze, write well, organize and accurate reports and documents.
• Demonstrated knowledge of clerical systems and office equipment.
• Ability to use basic math skills and to compute rate, ratio and percent; ability to draw and interpret bar graphs.
• Ability and knowledge to use Word, Excel and windows software programs, format and work in tables to produce error free documents.
• Tuberculosis screening and physical exam required upon hire. Tuberculosis screening by a certified health provider must be submitted yearly and physical evaluation every four (4) years.
• Pass Criminal Background Check.

PREFERRED:

• Familiarity with social, cultural and economic realities of rural Alaska is desired.
• Familiarity with statewide/regional governmental and non-profit organizations is desired.
• Yupik/English Bilingual.
• Native hire preference
• Present or past Head Start parent