About YWCA South Hampton Roads

YWCA is the oldest and largest multicultural women’s organization in the world. YWCA South Hampton Roads (YWCA SHR) is dedicated to the fullness of its mission to eliminate racism, empower women and promote peace, justice, freedom and dignity for all.

Serving approximately 8,000 individuals each year, YWCA SHR is a source of strength, courage and empowerment for women and families facing crisis. We are a community catalyst for meaningful change and the advocate for shaping vital impact through quality services responding to the critical needs of survivors of sexual violence and domestic violence. YWCA SHR works across racial, gender, religious and social lines with organizations-partners in all sectors to educate about disparities, advocate for change and provide resources and tools to dismantle oppressive systems.?

YWCA SHR is in the midst of a rapid transformation from a well-established direct service provider for women and families facing crisis to an organization working at the intersection of eliminating racism, empowering women and standing up for social justice, helping families and strengthening our community.?

About the Position

Under the general supervision of the Chief Innovation & Operation Officer (CIOO), the Grants Administrator is responsible for providing guidance, training, and oversight related to grant applications, compliance, reporting, and post-award management. This position works closely with departments, stakeholders, and external partners to strengthen the organization’s capacity to secure and manage grant funding effectively and in alignment with strategic priorities.

ESSENTIAL DUTIES

The essential functions include, but are not limited to the following:?

Grant Strategy & Prospecting

• Research and identify institutional funding opportunities aligned with organizational priorities.
• Build and manage a pipeline of new, renewal and multiyear grants
• Monitor funding trends for counseling, domestic/sexual violence, children’s services, housing stabilization, human services, economic mobility, financial wellness, and advocacy to inform long term strategy

Narrative Development & Proposal Writing

• Develop tailored proposals grounded in program data and community impact
• Clearly articulate funding needs, implementation plan, measurable outcomes, and organizational capacity
• Collaborate with the Impact & Strategic Innovation and Direct Services teams, operations, finance, and development to ensure accuracy and alignment

Impact Measurement & Data Integration

• Collect, analyze, and interpret quantitative and qualitative data for proposals and reports
• Translate metrics into clear, funder-ready language.
• Maintain accurate grant records for tracking and reporting

Grant Management & Reporting

• Manage submission deadlines, compliance requirements, and reporting schedules
• Prepare interim and final grant reports
• Track grant spend-down and coordinate with finance
• Maintain strong funder relationships through consistent communication

Cross-Organizational Collaboration

• Partner with senior leadership to align grant strategy with organizational priorities and program evolution
• Provide funding insights to support program sustainability
• Support internal storytelling and impact communication efforts

Risk Assessment and Compliance

• Collaborate with departments and stakeholders to develop a grant-related risk assessment

framework.

• Assist departments in developing corrective action plans to address audit findings and maintain

ongoing compliance.

• Create processes and systems to track, monitor, and report on grant deliverables, milestones,

and financial and performance reporting requirements.

• Support departments in maintaining accurate and timely grant documentation

Additional Duties

• Adhere to all YWCA SHR policies and procedures
• Perform other duties as assigned

QUALIFICATIONS?

We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.

Minimum Requirements

Education and Experience

• Bachelor's degree in business administration, public administration, strategic leadership, organizational development or related field.
• Minimum of 2-3 years of grants management experience.
• Demonstrated knowledge and experience with the administration of discretionary grants is preferred.

Other Requirements

• Must be 18 years of age
• Must complete the training programs of YWCA SHR
• Must complete a successful background check

Skills and Competencies

• Demonstrated commitment to YWCA SHR's mission and cultural competency/humility and respect for diversity?
• Highly organized with strong abilities in developing and maintaining efficient systems for managing information. Skilled in proactive planning, managing multiple projects simultaneously, and meeting tight deadlines while maintaining quality and attention to detail
• Excellent written and verbal communication and public speaking skills with ability to research field-related, intersectional topics, and develop/deliver written reports and presentations Self-directed; team player and must have a positive attitude?
• Ability to collaborate with groups and individuals from diverse backgrounds?
• Good technical aptitude, with the ability to quickly learn new technologies and applications
• Flexibility and adaptability to changing priorities and organizational needs
• Proficient in the use of Microsoft Applications, including Outlook, Word, PowerPoint, Teams, and Excel and social media platforms

CORE VALUES

The Grants Administrator is expected to model YWCA SHR Core Values:

• Compassion
• Honesty
• Integrity
• Ownership
• Responsibility
• Empowerment

WORKING CONDITIONS: Work is performed in a typical office environment with a high standard of confidentiality.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.?

• Ability to travel in varying weather conditions
• Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls
• While performing the duties of this job, the employee is required to:?
• Frequently walk, use hands to finger, handle or feel objects, tools or controls and talks or hears
• Often required to stand and sit; reach with hands and arms; and stoop, kneel, crouch, bend, squat or crawl
• Ability to lift and carry up to 25 pounds
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus
• The noise level in the work environment is moderately loud
• Physical capability to effectively use and operate various items of office related equipment, such as but not limited to, a personal computer, calculator, copier and fax machine?

COMPENSATION: This position offers a hiring range of $55,000-60,000 that is based on experience and a full benefits packet to include health, vision, and dental insurance, 17 paid holidays, vacation, sick leave, retirement and other benefits. We actively welcome all candidates from a wide range of backgrounds who have the skills to fulfill this role – regardless of compensation history. This is a full-time, exempt position.

START TIMEFRAME:?Position will be open until filled. Interested applicants are requested to submit an online application at?ywca-shr.org?to include a cover letter, and resume.?

EQUAL EMPLOYMENT OPPORTUNITY (EEO) DISCLOSURE: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation and any other status protected by applicable local, state or federal law.

AMERICANS WITH DISABILITIES ACT (ADA) REQUIREMENTS: ADA requires YWCA SHR to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations by contacting Human Resources at?HR@ywca-shr.org?or 757-625-4248.

SUBSTANCE USE AND WORKPLACE SAFETY POLICY: It is the policy of YWCA South Hampton Roads to maintain a safe and healthy workplace that is free of the effects of alcohol and drug abuse. Employees, volunteers, and interns of YWCA South Hampton Roads are prohibited from the use, sale, dispensing, distribution, possession, manufacture, or being under the influence of drugs that are illegal under any federal, state or local law.