Development Coordinator in Richmond, Virginia at Richmond Waldorf School

Position Responsibilities Summary:

The Development Coordinator is focused on supporting the school through fundraising, grants, communication, alum relations, and school events. This position will work closely with other members of the Development Committee. This position reports directly to the Executive Director.

Essential Functions:

Fundraising

• Strategically plans and executes a Fundraising plan for the fiscal year alongside the Development Committee. This includes but is not limited to: the Annual Fund, fundraising events, Holiday Faire & vendors, May Faire, Gala, Silent Auction, event sponsorships, and donor stewardship.
• Manages the creation and disbursement of the Annual Report, September of each year.
• Create and distribute both mailed and emailed fundraising campaign outreach.
• Gather and track progress towards fundraising goals.
• Advertise fundraising progress to the school community – including goals and progress towards those goals. This includes writing communications, posting on social media, personal communication with top donors, etc.
• Track amount raised, % participation and class rewards earned - and provide updates weekly to the school community.
• Send thank you notes to donors.
• Prepare and share tax deduction receipts with all donors.
• Follow up on pledges not received throughout the spring.
• In the near future, work closely with the Executive Director on a capital campaign

Grants

• Maintain reporting requirements for all awarded grants.
• Apply for grants that support the school’s long-range plans.

Communication

• Coordinates and executes on community wide communications strategy for the fiscal year. This includes: weekly Messenger communication, gathering clear and concise information from all realms of the school to share with parents, social media (Facebook, Instagram), external communication for events, campaigns, etc., the Annual Report, and assisting in any one off communications throughout the year, keeping them in line with weekly information shared.
• Co-creates content with the Director of Enrollment and Development for all social media accounts for the school, posting periodically.

Alum Relations

• Build upon current alum relationship efforts.
• Coordinate new efforts in consultation with the High School Transition Coordinator and the Executive Director.

School Events

• Co-coordinates with the Director of Enrollment and Development the project management of school events to be sure communication and expectations are clear, and the needs of our community are met throughout these gatherings.
• Supports the planning and execution of a year-long Community Enrichment Series consisting of approximately 3-4 evening sessions hosted by RWS faculty on various topics, or bringing in guest speakers on Waldorf-aligned topics.
• Acts as a liaison along with the Director of Enrollment and Development for the Parents Association, guiding in event planning, volunteerism and alignment of PA happenings with the larger community calendar.

General

• Submit internal and external reports in a timely manner.
• Partner with outside contractors and organizations for website development and other content creation.
• Manages ordering and inventory of all school merchandise for the school store
• Maintains positive relationships with parents and responds to all parent concerns
• Maintains positive, professional relationships with colleagues and responds to all collegial concerns
• Engages in on-going professional and personal growth
• Fulfills other duties, as assigned, relative to the job responsibilities

Competencies:

• Focused analytical skills with an anticipatory mindset
• Ability to balance multiple demands in ways that are well organized
• Ability to demonstrate genuine appreciation and respect for all school community members
• Ability to manage difficult situations with confidentiality and sensitivity
• Excellent human relationship skills with children and adults
• Positive, professional relationships with colleagues
• Positive, professional relationships with parents and volunteers
• Clear and timely communication with parents and colleagues
• Excellent oral and written communication skills

Compensation and Benefits

This is a 40 hour per week position. The salary rate for this regular, full-time, exempt position is $43,000 to $49,000 per year, depending on exact experience and qualifications. This is a 12-month school year position beginning on or around July 1, 2026. RWS offers the following benefits to full-time staff:

• Health, Dental and Vision insurance
• Retirement plan with employer contribution
• Life insurance
• Short- and Long-Term Disability insurance
• 80 hours Paid Time Off (PTO) per fiscal year (July 1 to June 30)
• Paid Holidays & School Breaks (~30 days; subject to finalized school schedule each year)
• 90% Tuition remission for dependent child/ren enrolled at RWS
• Free Aftercare for dependent children during scheduled work hours (children must also be enrolled in a school program.)

To apply

Interested applicants should complete the application and submit their resume and cover letter. Priority consideration will be given to candidates that apply by June 30, 2026; the position will remain open until filled.

Experience

Required:

• Bachelor’s degree within relevant fields including business administration, communications, non-profit studies, education, social sciences, or a related field

Preferred:

• 3 years experience working in a development management or coordinator position
• Fundraising experience in a school setting
• Communication experience in a school setting
• Marketing experience in a school setting
• Understanding of and/or willingness to learn about Waldorf education
• Experience working in a collaborative environment
• Experience in a school setting

PHYSICAL DEMANDS While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing. The employee must frequently lift and/or move items up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.