Job Title: Coordinator Clerical (C10)

Location: Monmouth Medical Center

Department Name: OB Support Center

Req #: 0000233616

Status: Hourly

Shift: Day

Pay Range: $18.64 - $26.32 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

Provides secretarial and clerical assistance of a complex and confidential nature.

Required:

High School diploma or equivalent Computer skills Ability to Use Microsoft Office and Excel software programs

Preferred:

Knowledge of medical terminology Some college or related secretarial experience Health Care Clerical Support 1 to 3 years of experience

Scheduling Requirements

Full Time Day 5 days a week, every other weekend 7am-3:30 pm 1-2 winter holidays and 1-2 summer holidays

Essential Functions:

• Accountable for the collection and accurate completion of all information required by the NJDOHSS Bureau of Vital Statistics Electronic Birth Certificate program, Paternity Opportunity Program, and City of Long Branch Bureau ofal Statistics
• Adheres to all established standards set forth by the NJSDOH regarding the registration of births
• Attends Regional Monmouth and Ocean Consortium EBC User Group meetings, to keep current with changes in regulations and to network with other hospitals
• Collects completed work sheets, enters information into the NJSDOH EBC computer system and transmit data to the State Department of Health on designated days of the week
• Maintains copies and logs of transmissions to the State
• Completes departmental Quality Assurance Audits in addition to the QA required by State Department of Health and the Consortium and departmental
• Creates and maintains individual files which will contain copies of all information pertinent to the birth certificate
• Effectively acts as a liaison with the NJDOHSS Bureau of Vital Statistics, Paternity Opportunity Program, City of Long Branch Bureau of Vital Statistics and other agencies
• Ensures that birth certificates are certified or signed by the health care provider in a timely manner
• Ensures that data collected is accurate and appropriate signatures are obtained,
• Identifies problems both proactively and retrospectively, recommends and implements corrective action
• Is able to utilize EBC reports software program to produce preprogrammed and ad hoc reports
• Is knowledgeable regarding cultural diversity and plans appropriately as it applies to EBC submissions
• Maintains confidentiality and conforms to HIPPA regulations in all hospital related business
• Orders and maintains sufficient supplies for completion of EBC responsibilities
• Participates in financial control through the appropriate use of supplies and adherence to changing mechanisms
• Participates in the education of the staff regarding the EBC process and changes in standards
• Performs unlocks and updates as requested within the expected time frame
• Prepares education material for patients and co-workers as needed
• Provides education and assistance to parents in the completion of information for the EBC program
• Researches and responds to NJDOHSS query letters or requests from State and City agencies for information
• Reviews birth certificate with parents to ensure accuracy prior to downloading to the State and sending paper copy to the City of Long Branch
• Routinely reviews Unresolved List to ensure compliance with State regulations and takes action as needed
• Sends original birth certificate modules to Health Information Management for inclusion in the patients' medical record
• Upon completion of the birth certificate updates the Compucare system with the infant s name accurately and timely

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to:

Paid Time Off including Vacation, Holidays, and Sick Time Retirement Plans Medical and Prescription Drug Insurance Dental and Vision Insurance Disability and Life Insurance Paid Parental Leave Tuition Reimbursement Student Loan Planning Support Flexible Spending Accounts Wellness Programs Voluntary Benefits (e.g., Pet Insurance) Community and Volunteer Opportunities Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon ….and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.