DEPARTMENT: Accounting

REPORTS TO: Retail Controller

FLSA STATUS: Non-Exempt

POSITION TYPE: Full-Time

POSITION SUMMARY:

The Accounts Payable Manager performs accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. They are responsible for completing payments and controlling expenses by receiving, verifying, and reconciling invoices. They are also responsible for leading the Accounts Payable team and training new members of the team as they come onboard. This person will report directly to the Retail Controller.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Perform day-to-day processing of accounts payable transactions to ensure that finances are maintained in an effective, up to date, and accurate manner.
2. Keep track, process, and reconcile payments and expenditures, including purchase orders, invoices, statements, checks, refund requisitions etc., in compliance with financial policies and procedures.
3. Utilize Excel to build invoice lists for entry and payment in the ERP system, for matching and splitting related freight bills, and assigning coding for entry into the ERP system. Accounts Payable relies heavily on the use of Excel for optimal efficiency.
4. Utilize various software to process and pay invoices, including EDI (Electronic Data Interchange) software which reduces manual data entry.
5. Verify vendor accounts by reconciling monthly statements and related transactions.
6. Ensure correct approval, sorting, coding, and matching invoices/receipts.
7. Report sales taxes by calculating requirements on paid invoices.
8. Research and resolve invoice discrepancies and issues. Communicate timely with other departments, including buyers and store receiving managers to resolve discrepancies and issues.
9. Regularly tabulate data and compile necessary reports.
10. Learn all AP Desks to guide team when issues arise.
11. Reconcile AP general ledger account(s).
12. Complete related assigned tasks.

REQUIREMENTS & QUALIFICATIONS:

1. Ability to prioritize and multi-task in a fast-paced environment
2. Excellent organizational and analytical skills
3. Basic understanding of bookkeeping and accounts payable
4. Proficient in data entry
5. Proficient with Microsoft Excel and basic knowledge of Word and Outlook. Qualified candidates will complete a basic Excel evaluation in the interview process.
6. High degree of accuracy and attention to detail
7. 10+ years of Accounts Payable experience

PHYSICAL REQUIREMENTS:

The physical demands described herein are representative of those that must be met by the employee to successfully perform the essential functions of the job. Reasonable accommodation(s) may be made to enable individuals with a “legal” disability to perform the essential functions of this position. This position sits for up to 8 hours per day, requires constant use of hands and fingers, and requires occasional standing, walking, pushing/pulling, reaching, and lifting.