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The Budget and Management Analyst performs professional-level budget, financial, policy, operational, and administrative analysis in support of the Finance Manager and City departments. The position manages cross-departmental projects involving grants, policies, procurement, insurance, organizational improvement; monitors financial performance; develops forecasts, reports, and recommendations; and coordinates key elements of the City's annual operating and capital budget processes. The position translates complex financial and operational information into clear, practical guidance that supports informed decision-making, efficient service delivery, and alignment with City Council priorities and long-term financial policies. Drawing on an approach to continuous improvement, the position looks at how the City's work fits together, uses data to understand patterns over time, involves employees in identifying improvements, and encourages learning through practical changes.

Essential Duties and Responsibilities

Projects, Grants, Procurement, and Administrative Support

Serve as an important part of the City’s purchasing process, helping departments plan purchases, follow procurement requirements, obtain necessary approvals, and ensure expenditures are charged to the correct budget Account ID.

Collaborate with departments on financial, workforce, policy, and administrative initiatives, encouraging shared problem-solving and continuous learning.

Manage and evaluate special projects assigned by the City Administrator, including coordinating schedules, deliverables, stakeholders, and follow-up activities across departments; when practical, help test new approaches on a limited basis and review the results before broader use.

Assist with drafting requests for proposals and qualifications, developing evaluation materials, and participating in consultant or vendor selection processes, with consideration for long-term quality, reliability, and value.

Assist with administration and review of the City's insurance coverages, renewals, claims-related information, and supporting records.

Assist with grant applications, award documentation, progress reports, reimbursement requests, compliance requirements, and records needed for monitoring and audit purposes.

Management, Policy, and Operational Analysis

Perform research and analysis for City programs, services, administrative systems, organizational structures, policies, and operations, with attention to how the different parts of the organization work together.

Collect, compile, validate, and interpret complex information from internal and external sources.

Work with employees and departments to review workflows and service-delivery processes and identify practical opportunities for improved efficiency, effectiveness, coordination, accountability, and customer service.

Conduct cost-benefit, comparative, statistical, and program analyses; look for meaningful patterns rather than relying on isolated results; and prepare clear findings and recommendations for management consideration.

Research, draft, implement, and maintain City or departmental policies, procedures, regulations, and administrative guidance.

Budget Development and Administration

Assist in the preparation, development, implementation, and administration of the City's annual operating budget and multi-year financial plan.

Coordinate annual budget guidelines, base-budget structures, departmental submissions, and review schedules; verify requests for completeness, accuracy, and compliance with City policies and procedures.

Analyze revenue and expenditure trends over time and prepare monthly, quarterly, annual, year-end, and ad hoc budget-to-actual reports for assigned funds, departments, or programs.

Ensure expenditure accounting is accurate.

Develop revenue and expenditure forecasts, reserve projections, financial scenarios, and multi-year models to support long-range planning, test assumptions, and consider how changes in one area may affect the City as a whole.

Review departmental budget requests, supplemental appropriations, budget amendments, transfers, and position-control changes; identify fiscal impacts and recommend appropriate action.

Identify potential budget overruns, revenue shortfalls, and other financial concerns; work with management and departments to understand contributing factors, evaluate options, and recommend practical responses.

Maintain the annual budget document, including narratives, charts, schedules, and supporting materials consistent with applicable professional standards.

Serve as system administrator for the City's budget development and public financial transparency software; maintain related databases, spreadsheets, reports, and system configurations.

Support the annual audit and Annual Comprehensive Financial Report process as requested and respond to budget-related inquiries from City departments, management, elected officials, and the public.

Capital and Long-Range Planning

Coordinate development and periodic updates of the City's multi-year Capital Improvement Program and Maintenance Improvement Program in partnership with department directors, division managers, Finance, and City management, drawing on the knowledge of those closest to the work.

Review and analyze capital project budgets, funding sources, operating impacts, project schedules, and changes to planned expenditures.

Evaluate how capital, maintenance, staffing, and program decisions may affect financial forecasts, reserves, debt capacity, service delivery, develop alternatives and recommendations as needed.

Communication and Intergovernmental Coordination

Prepare clear and comprehensive reports, correspondence, memoranda, briefing materials, charts, graphs, spreadsheets, presentations, and public-facing educational materials.

Present information and recommendations to the Finance Manager, City Administrator, City Council, departments, other governmental agencies, community groups, and the public as requested.

Implement and maintain public-facing budget and fiscal transparency and education efforts.

Maintain current knowledge of governmental budgeting, public administration, accounting standards, financial practices, and relevant technologies through professional development and research.

Perform other duties and responsibilities as assigned.

Supervisory and Budgetary Responsibilities

Supervisory responsibility: None. The position may coordinate project teams, consultants, interns, or departmental contributors without exercising formal supervisory authority.

Budgetary responsibility: No independent spending authority unless specifically delegated; the position performs analysis, monitoring, coordination, and recommendations affecting City budgets.

Minimum Qualifications

Bachelor's degree from an accredited college or university in public administration, business administration, finance, accounting, economics, or a closely related field.

Two years of progressively responsible professional experience in governmental budgeting or finance, public administration, policy or program analysis or a closely related field.

A combination of education, training, and/or experience that provides the required knowledge, skills, and abilities may be considered.

Valid driver's license and ability to satisfy the City's pre-employment screening requirements.

Knowledge, Skills, Abilities and Competencies

Ability to exercise sound judgment, maintain confidentiality, identify alternatives, make defensible recommendations, and work effectively in an environment with frequent interruptions and changing priorities.

Knowledge of governmental budgeting, public administration, internal controls, continuous improvement and systems thinking, and ability to learn municipal finance and generally accepted public-sector accounting and reporting concepts, including applicable GASB guidance.

Strong analytical and quantitative skills, including forecasting, variance analysis, cost-benefit analysis, statistical analysis, understanding patterns and variation over time, and developing practical financial scenarios.

Ability to synthesize complex financial, policy, and operational information and communicate it accurately to both technical and nontechnical audiences.

Excellent written and verbal communication skills, including the ability to prepare polished reports and presentations and speak effectively before management, elected officials, and other groups.

Proficiency with Microsoft Office, particularly Excel, Word, and PowerPoint, and the ability to learn and administer financial, budgeting, reporting, and data-analysis technologies.

Strong project-management and organizational skills, including the ability to establish priorities, manage concurrent assignments, test and learn from new approaches, meet deadlines, and maintain accurate records with limited supervision.

Ability to establish collaborative working relationships, listen actively to employees and stakeholders, encourage open discussion of problems, negotiate constructively, and coordinate work across departments and with external partners.

Ability to interpret and apply laws, regulations, policies, procedures, agreements, and professional standards relevant to assigned work.

Work Environment, Physical Demands, and Other Requirements

Work is performed primarily in a standard office environment with occasional travel to City facilities, meetings and training. The position requires regular use of a computer and other office equipment; sustained attention to detailed financial and written information; and the ability to communicate in person, by telephone, and electronically. The employee must be able to work on the days and hours necessary to perform assigned responsibilities, including occasional evening meetings, City Council sessions, public budget hearings, and periods of increased workload during the annual budget cycle. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

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