Position Summary

University of the West is seeking a detail-oriented and dependable Human Resources Clerk to provide administrative support across all HR functions. The HR Clerk will work under the direction of the President and in close coordination with an external HR consultant to ensure the smooth day-to-day operation of the university’s human resources activities.

Key Responsibilities

● Maintain and update employee records in both physical and digital formats, ensuring accuracy and compliance with applicable regulations.

● Assist in recruitment activities, including posting job advertisements, screening applications, scheduling interviews, and preparing onboarding materials for new hires.

● Manage HR-related documents such as employment contracts, benefits enrollment forms, and performance evaluation records.

● Serve as a point of contact for employees regarding HR policies, benefits inquiries, and workplace procedures.

● Support payroll preparation by collecting, verifying, and submitting relevant employee data in a timely manner.

● Ensure confidentiality and proper handling of all sensitive employee and institutional information in accordance with university policies and applicable laws.

● Coordinate logistics for training sessions, staff development events, and HR-sponsored initiatives.

● Prepare HR reports, metrics, and correspondence; maintain accurate and organized filing systems.

● Perform other HR-related duties as assigned by the President or designated supervisor.

Qualifications Required:

● High school diploma or equivalent required.

● Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with HRIS platforms.

● Strong organizational skills with keen attention to detail and the ability to manage multiple priorities under deadlines.

● Excellent written and verbal communication skills, with the interpersonal ability to work effectively with students, faculty, staff, and the broader community.

● Demonstrated ability to handle confidential information with discretion and integrity.

Preferred:

● Associate’s or bachelor’s degree in Human Resources, Business Administration, or a related field.

● Prior administrative or HR experience in an educational or nonprofit setting.

● Familiarity with employment law fundamentals and higher education HR practices.

● Willingness to grow in the role by taking on new projects and expanded responsibilities over time. Work Environment This position operates in a professional office environment within a small, close-knit university community. The HR Clerk will interact regularly with students, faculty, staff, and external visitors. Standard office hours apply; occasional flexibility may be required to support HR events or deadlines. Compensation Compensation is commensurate with experience. Benefits eligibility is subject to employment classification and university policy.