Academic Administrative Coordinator

Greensburg Soc Sci-General Administration - Pennsylvania-Greensburg - (26002654)

Job Summary

Performs various administrative and student services duties in support of a school. Facilitates human resources recruiting support for faculty, staff, and students; student registration; coordination of teaching schedules; and other related faculty and student services.

Essential Functions

The Academic Administrative Coordinator will serve as the first contact for the Pitt-Greensburg Education Program by providing
advanced program/administrative support which includes:
- performing general office duties as assigned, including documentation preparation, file management, data entry, scheduling, and supply ordering;
- acting as a liaison between field placement teachers/sites and Pitt-Greensburg including answering program-specific questions and receiving various education and employment forms;
- collaborating with education department faculty to complete documents required by the Pennsylvania Department of Education;
- verifying and tracking mandatory requirements for students/faculty;
- engaging with faculty to support the coordination of student teaching, preparing documents and supplies required for instructional needs;
- providing administrative support/backup in the absence of other division administrative personnel in order to assist faculty, staff and students with time-sensitive requests.

The Academic Administrative Coordinator must:
- possess a strong working knowledge of the Microsoft Office Suite;
- have a willingness to learn software packages used within the university and education program;
- be able to communicate effectively both in person and via the phone and internet;
- complete work accurately and timely without errors;
- have excellent organizational, computer, and multi-tasking skills;
- have an understanding and be comfortable working in a busy environment with limited supervision;.
- be self-thinker, and be flexible and adaptable to different environments and situations to assist others in a professional, cooperative manner, and must be able to work well under pressure to meet strict University and state regulations and deadlines.

Accuracy of records is imperative; attention to detail is essential; confidentiality of all work is critical.
Prior experience in an office setting is essential.

Physical Effort

The position is primarily sedentary, however, some walking on campus to attend meetings and/or events is required. Some lifting under 25 lbs. may be necessary.

Assignment Category: Full-time regular

Job Classification: Staff.Academic Administrative Coordinator

Job Family: Academic & Student Services

Job Sub Family: Academic Services

Campus: Greensburg

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 5

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab.

Hiring Range: Minimum Hourly Salary of $17.74

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents: Resume, Cover Letter