Position Purpose:

Responsible for documentation preparation packages for a variety of loan documentation requests and trade products approved within Civista Bank. Ensure that the documents requested comply with bank policy and that the document request package and/or executed document package are complete to minimize the risk of loss to the bank. Ensure the timely disposition and control of legal documentation, collateral and documentation records in a manner that complies with bank policy and minimizes the risk of loss to the bank. Maintain the integrity of all information related to the documentation process for privacy, reporting and audit purposes.

Key Accountabilities, Responsibilities and Expectations:

• To produce and prepare loan documents and files are complete, accurate and in accordance with Bank loan policy and guide.
• Comply with all FDIC regulations and other banking standards
• To maintain contact with members of the Lending team (Lender and Administrative Assistant) to obtain clarification and provide status updates
• Determines document options and presents options to lender as applicable
• Submit completed loan documents to Quality Control for review
• Coordinates closing schedules with title companies, attorneys, and Lending team
• Complete loan fund disbursements and data entry
• To assist with additional loan operation roles, as requested or necessary

Qualifications, Knowledge and Skills:

• 3-5 years of related loan processing experience and/or training for all types of loans – SBA, SWAP, Commercial, Lines of Credits, Commercial Real Estate, and Construction.
• Work related experience should consist of Clerical, Documentation, Legal, or Business.
• Educational experience, through in-house training sessions, formal school or financial industry related curriculum, should be business or financial industry related.
• High School diploma or equivalent required; two (2) year degree or higher preferred.
• Solid working knowledge of banking industry practices relative to bank loan operations with respect to loan products, services, and terminology.
• Knowledge of commercial, construction, real estate and consumer loan products and processing.
• Knowledge of related state and federal lending and compliance laws and regulations, and other Bank lending policies.
• Highly accurate data entry skills and strong level of skill working with a variety of PC and internet applications, including Excel, Word, and PowerPoint and the ability to navigate key industry specific Internet sites.
• Strong multi-tasking, time management, thoroughness, and accuracy skills required.
• Solid communication and organizational skills with focus on teamwork and cooperation.
• A high level of confidentiality required.
• Ability to work under deadlines with frequent interruption.

Physical Requirements:

• Work involves eye strain due to the constant use of computer screens, reading of reports, and sitting and standing throughout the day.
• Work involves being able to concentrate on the matter at hand, under sometimes distracting work conditions.
• Work involves lifting and moving loan files of up to 20 pounds.