Background:

We are seeking a detail-oriented and dependable AR/AP & Compliance Clerk to support our finance team in maintaining accurate AR/AP financial records, co-managing vendor relationships, and ensuring financial compliance documentation is kept up-to-date. The ideal candidate has strong attention to detail, great communication skills, and thrives in a collaborative, mission-driven environment.

Responsibilities:

Accounts Payable (AP):

• Receive, code, and process vendor invoices through Ramp
• Match POs, receipts, and payment approvals
• Manage payment runs (ACH, check, or card)
• Track credit memos and outstanding balances
• Ensure timely payments to vendors, flag urgent items
• Work collaboratively on special projects that help increase efficiency, reduce costs or improve overall company performance
• Mentor payables -assigned Circle Business Support colleagues, assign tasks and review work, providing regular coaching and feedback

Accounts Receivable (AR):

• In collaboration with VP Sales, prepare and send customer invoices based on contracts or fulfillment
• Monitor accounts for late payments and follow up with clients
• Monitor sales reports and maintain AR aging reports
• Support collections process in coordination with VP Sales
• Reconciliation & Reporting:
• Assist with month-end close by reconciling AP/AR accounts and responding to Ramp questions from Accounting team
• Provide AP/AR status reports to Finance Director
• Help with audit prep and documentation
• Vendor & Internal Communication:
• Serve as a co-liaison with vendors and internal team members
• Resolve discrepancies and invoice disputes
• Maintain accurate and organized documentation (W-9s, ACH forms, vendor agreements)

Light Compliance Support:

• Track vendor compliance items (W-9s, Certificates of Insurance, ACH authorization forms)
• Ensure proper classification and documentation for NMTC- or grant-funded expenses
• Organize audit-ready folders for lending partners and internal reviewers

Requirements:

• Eagerness to learn and adapt to evolving systems and responsibilities
• Flexibility to support different tasks across finance and compliance workflows
• Bookkeeping, AP/AR, or finance admin experience
• Familiarity with accounting software (QuickBooks Online preferred)
• Experience using Ramp, Bill.com, or similar systems a plus
• Highly organized and deadline-driven
• Good written and verbal communication
• High School diploma required; college or professional coursework in accounting/finance preferred

Benefits:

• Healthcare: Choice of employer sponsored healthcare plans
• (95% employer contribution), access to dental and vision plans
• Paid Time Off/Paid Holidays
• Other: 401k plan & administration, HSA, supplemental mental healthcare etc.
• Education: Professional on-the-job training and courses for career advancement

Circle Seafoods QALICB, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or other protected status.