Key Responsibilities

HVAC/Plumbing Accounting Support

• Assist with bank deposits and account reconciliations.
• Support month-end and year-end closing processes.
• Prepare reports as requested by the Controller and CFO.
• Provide administrative support to the shop as needed.
• Help balance workloads during employee absences, vacations, and periods of increased activity.

Accounts Payable

• Help oversee the flow of vendor invoices, approvals, payments, and supporting documentation.
• Process vendor invoices accurately and in a timely manner.
• Match invoices with purchase orders and receiving documentation.
• Prepare weekly check runs and electronic payments.
• Reconcile vendor statements and resolve invoice discrepancies.
• Respond to vendor inquiries professionally and promptly.

Accounts Receivable

• Generate and distribute customer invoices.
• Process and apply incoming customer payments accurately and timely.
• Monitor outstanding receivables and follow up on past-due balances.
• Communicate with customers regarding billing questions and payment status.
• Reconcile customer accounts and resolve discrepancies.

• Associate’s degree in accounting, finance, business, or related field preferred.
• 2+ years of accounting, bookkeeping, administrative, or office experience preferred.
• Proficiency in Microsoft Excel, Outlook, and Word.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Experience with Sage and Service Titan is preferred
• Experience working in construction, HVAC, plumbing, service, or facilities management industries.

Benefits

• Competitive salary
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid Time Off (PTO)
• Paid holidays
• Company-sponsored life insurance
• Supportive, team-oriented work environment

SSH Facilities occasionally posts roles on behalf of our affiliate, Stanley W. Cooper, Inc., to ensure consistent hiring practices and to reach a wider pool of qualified candidates. Although the position is listed on the SSH Facilities job board, the role is part of the Stanley W. Cooper, Inc. team, and all employment, responsibilities, and reporting will be with that team. We use our shared platform to streamline recruiting across the SSH family of companies and provide candidates with a seamless application experience.