We are seeking a detail-oriented Accounts Payable Specialist to manage vendor invoices, payment processing, and financial record accuracy. This role plays a critical part in maintaining strong vendor relationships, ensuring timely payments, and supporting cash flow management within a stainless steel fabrication environment.

Key Responsibilities

Invoice Processing

Review, verify, and process vendor invoices

Match invoices to purchase orders and receiving documents (3-way match)

Resolve discrepancies with vendors and internal departments

Payment Management

Prepare and process payments via check, ACH, or wire

Maintain accurate payment schedules in alignment with Net30 or agreed terms

Monitor early payment discounts when applicable

Vendor Relations

Maintain vendor files and W-9 documentation

Respond to vendor inquiries professionally and promptly

Reconcile vendor statements and resolve outstanding issues

Recordkeeping & Compliance

Maintain accurate AP ledgers and documentation

Assist with month-end closing procedures

Support audits and financial reporting processes

Ensure compliance with internal accounting controls
Qualifications

• 2+ years of accounts payable experience

• Strong understanding of basic accounting principles

• Experience with accounting software (QuickBooks or similar)

• Proficiency in Microsoft Excel

• High level of accuracy and attention to detail