Accounts Payable Coordinator at Grimco Canada Inc. – Richmond Hill, Ontario

Invoice Processing: Review, verify, and process vendor invoices for accuracy, including matching invoices to purchase orders and contracts.Payment Management: Ensure timely remittance of payables through electronic transfers (ACH, wire), cheque payments, and other approved payment methods.Vendor Relationships: Establish and maintain professional relationships with vendors; respond promptly to payment inquiries and resolve discrepancies.Policy & Compliance: Adhere to company policies, procedures, and internal controls related to accounts payable and financial reporting.Account Reconciliation: Reconcile accounts payable transactions, investigate variances, and resolve outstanding balances.Vendor Maintenance: Maintain and update vendor records, including new vendor setup and ongoing data accuracy.Expense Reporting: Review and process employee expense reports in accordance with company policy.Documentation & Recordkeeping: Maintain complete, accurate files and documentation in line with accepted accounting practices.Month-End Support: Assist with month-end and year-end close activities, including accruals and reconciliations related to accounts payable.Reporting & Analysis: Generate accounts payable reports (e.g., aging, payment schedules) and provide analysis as required.Cross-Functional Collaboration: Work closely with Purchasing, Warehouse, and other Accounting team members to ensure timely and accurate invoice processing.Audit & Tax Support: Assist with preparing documentation and responding to requests for audits and tax filings.Process Improvement: Identify opportunities to improve accounts payable workflows and recommend efficiencies. Payable workflows and recommend efficiencies.

3+ years of accounts payable experience in a fast-paced environment.Experience with integrated accounting systems and/or ERP software.Strong understanding of three-way matching payment verification.Post-secondary degree or equivalent from an accredited college or university (final-semester applicants welcome).Proficient in MS Office Suite, internet navigation, and financial systems.Strong organizational skills with exceptional attention to detail.

Detail-oriented, accurate, and dependable when handling financial data.Professional and confident communicator with strong interpersonal skills.Able to manage multiple priorities while meeting deadlines.Comfortable taking direction while also making independent decisions.Proactive, organized, and continuously looking for ways to improve processes.Committed to accuracy, compliance, and supporting internal and external partners.

We’re proud to celebrate 150 years—and we’re still growing! Grimco continues to evolve and lead the way in our industry.We prioritize employee development, tailoring career paths to align with each individual’s talents, strengths, and interests.We strongly believe in promoting from within—our top performers become our future leaders.With a fantastic team across North America, we’re proud of our reputation as the most informed and educated supplier in the industry.Our executives and managers are accessible, hands-on, and actively involved on the front lines of the business.