Finance/Accounting Administrator at Smiles First Corporation – Richmond Hill, Ontario

About the Role

Smiles First Corporation is seeking a motivated and detail-oriented Finance/ Accounting Administrator to support accounting operations across our growing network of over 40 dental practices. This role is responsible for ensuring accurate financial records, accounts payable, bank reconciliation, financial reporting, and month-end close activities across multiple entities.

Key Responsibilities

Accounts Payable & Daily Accounting

• Process vendor invoices through accounting systems and ensure accurate general ledger coding.
• Coordinate invoice approval workflows and prepare payments using online banking platforms.
• Ensure accurate coding and timely processing across multiple entities.

Bank & Account Reconciliations

• Perform daily bank reconciliations for multiple dental practices.
• Reconcile balance sheet accounts and investigate discrepancies.
• Follow up on outstanding items and resolve issues promptly.

Month-End Close & Financial Reporting

• Support month-end close activities, including preparing of monthly journal entries.
• Prepare and review monthly Profit & Loss statements.
• Assist with preparation of cash flow statements and internal financial reports.
• Ensure financial data is accurate, complete, and delivered within reporting deadlines.

Intercompany & Allocations

• Monitor intercompany charges and assist with expense reallocations between entities.
• Ensure consistency and proper documentation of intercompany activity.

Collaboration & Process Improvement

• Work closely with Area Managers, Controllers, and the Finance Manager to support operational needs.
• Identify opportunities to improve accounting processes, controls, and efficiencies.

Qualifications & Skills

• Bachelor’s degree in accounting or a related field.
• 1–3 years of accounting experience.
• Strong understanding of journal entries, accounts payable, bank and account reconciliations, and financial statement.
• Experience with NetSuite preferred; Rillion and Cent soft experience is an asset.
• Proficiency in Microsoft Excel; Power BI experience is an asset.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Detail-oriented, proactive, and able to meet recurring deadlines.
• Clear written and verbal communication skills, with the ability to collaborate effectively in a multicultural and diverse work environment using email and Microsoft Teams.