Accounts Payable Clerk at DEMOSADP16 – Etobicoke, Ontario

About the Role:

The Accounts Payable Clerk plays a critical role in maintaining the financial integrity and operational efficiency of our retail trade business in Canada. This position is responsible for accurately processing and managing all accounts payable transactions, ensuring timely payments to vendors and suppliers while maintaining compliance with company policies and regulatory requirements. The role involves reconciling bank statements, preparing journal entries, and supporting other accounting functions to provide a clear and accurate financial picture. The successful candidate will collaborate closely with the finance team to streamline invoice processing and expense reporting, contributing to effective cash flow management. Ultimately, this role ensures that all financial obligations are met promptly, supporting the overall financial health and operational success of the organization.

Minimum Qualifications:

• High school diploma or equivalent; post-secondary education in accounting or finance is preferred.
• Proven experience in accounts payable or a similar accounting role within the retail industry.
• Proficiency in Plan Software or similar accounting software for processing invoices and managing accounts.
• Strong understanding of bank reconciliation processes and journal entry preparation.
• Excellent organizational skills with attention to detail and accuracy in financial data management.

Preferred Qualifications:

• Certification in accounting or bookkeeping (e.g., CPA, CMA, or equivalent) is an asset.
• Experience with accounts receivable processes and travel & expense management.
• Familiarity with Canadian financial regulations and retail trade accounting standards.
• Advanced skills in Microsoft Excel and other financial reporting tools.
• Demonstrated ability to work collaboratively in a team-oriented environment.

Responsibilities:

• Process and verify invoices, purchase orders, and expense reports to ensure accuracy and compliance with company policies.
• Perform bank reconciliations regularly to ensure all transactions are accurately recorded and discrepancies are resolved promptly.
• Prepare and post journal entries related to accounts payable and other accounting activities as required.
• Maintain organized and up-to-date records of all accounts payable transactions and supporting documentation.
• Collaborate with internal departments and external vendors to resolve invoice discrepancies and payment issues.
• Assist in the preparation of financial reports and audits by providing necessary accounts payable data.
• Manage travel and expense reimbursements, ensuring adherence to company travel policies and accurate documentation.
• Support accounts receivable functions as needed to maintain balanced financial records.

Skills:

The required skills such as proficiency in Plan Software and expertise in bank reconciliation are essential for accurately processing invoices and maintaining up-to-date financial records. The ability to prepare journal entries and perform other accounting tasks ensures that all transactions are correctly recorded and financial statements are reliable. Analytical skills are used daily to review accounts payable and receivable data, identify discrepancies, and resolve issues efficiently. Managing travel and expense reports requires attention to detail and adherence to company policies, ensuring proper reimbursement and cost control. Preferred skills like advanced Excel capabilities and knowledge of Canadian financial regulations enhance the ability to generate detailed reports and maintain compliance, contributing to the overall effectiveness of the finance team.