Accounts Payable Clerk at Whidbey General Hospital – Coupeville, Washington

JOB SUMMARY

The Accounts Payable Clerk is primarily responsible for supporting Accounts Payable, but also may provide support as needed to Accounts Receivable and other general accounting functions. The Accounts Payable Clerk will perform cashiering functions and supporting the Cashier. The Clerk will also process miscellaneous billing transactions using QuickBooks and perform accounts payable and general accounting tasks as needed.

PRINCIPLE FUNCTIONS includes the following, other duties may be assigned:

• Accounts Payable
  • Ensures invoices are duly authorized, properly coded and coordinated with Materials Management as needed to avoid discrepancies between standard payments and invoices with P.O. entries.
  • Enters invoices and vouchers for timely payment and insure weekly, month and year-end processing including reports for internal and audit purposes.
  • Performs related filing, research, and correspondence.
  • Ensure correct filing and storage of non-entered, entered not paid, paid and in dispute invoices and vouchers.
  • Perform vendor reconciliations as needed.
  • Process various miscellaneous payments such as refunds, contract employee vouchers, credit memos and quick pay.
  • Maintain check log for authorization of checks/warrants.
  • Process voided/canceled warrants and affidavits for lost warrants.
  • May assist with the preparation of routine month-end Chief Financial Officer/Board reports for disbursements of various types.
• Other Accounting Duties:
  • Preparation and electronic distribution of month-end productivity and departmental income reports, selective data files, and graphs:
  • Coordinate receipt of departmental statistics
  • Modify statistics in excel worksheets as an interim step in preparation of monthly reports.
  • Reconcile accounting data to published financial statements.
  • May perform electronic distribution.
  • Supports the Controller in researching and preparing lists of expenditures from General Ledger and Accounts Payable.
  • Assists with the assembly of data for Audit work schedules.
  • Assists with the assembly of data for cost reports.
  • May assist with mailroom duties.
  • Support system upgrades and testing.
  • Complete other tasks as needed.

JOB KNOWLEDGE & QUALIFICATIONS

Education

Must have a high school education or equivalent.

Training and Experience

• Previous experience in a business / accounting office or related area with business computer experience required.
• Knowledge of accounting and decision support systems.
• Knowledge of common hospital terminology.
• Previous Meditech experience preferred.

Benefit Information and Wage Transparency: WhidbeyHealth Employees who work a 0.5 FTE or higher are categorized as, “benefit eligible”.

Click here for benefit information.

Wage Range: $22.980 - $35.749