Payroll Specialist in LINCOLNWOOD, Illinois at Airoom Companies, LLC

Job Overview

• Processes payroll bi-weekly; receives approved timesheets; verifies information for appropriateness and approvals; makes a variety of calculations (such as commissions), such as taxable income, benefit amounts, leave accruals, etc.; enters data into software application; generates payroll register; copies and files registers and checks.
• Calculating sales commissions based on job status, commission structures, draws and bonus calculations.
• Track project expenses, including labor costs, addendums, and change orders.
• Receives accounts receivable and payables; reviews field related invoices for accuracy, complete expense and appropriate authorization; ensures expenses are coded to an approved budgeted line item; notifies departments and Vice President of Accounting if issues; GL codes and inputs invoices into accounting software; and prepares backup documentation required for payment.
• Assists management with processing of bi-weekly payrolls. A payroll and benefit documentation, make annual, quarterly, or monthly updates based on changes to policies or employee reporting.
• Occasionally Prepares/prints AP checks for final approval and signature.
• Records and verifies a variety of financial transactions; prepares and maintains records and a variety of periodic and special financial accounting, and historical reports.
• Oversee and prepares the month-end, Job end, and year-end closing processes, including journal entries, accruals, and reconciliations.
• Perform regular reconciliations of bank statements, accounts receivable, deposit and accounts payable to maintain accurate financial records.
• Assists with annual Budget and annual Financial Report preparations by proofreading documents and verifying information as directed by Controller. Prepares schedules as directed.
• Pulls backup and files during audits, scans/copies information as needed and inventories returned backup.
• May supervise and mentor junior accounting staff, assigning tasks and providing guidance.
• Research information as directed and/or needed.
• Input interest accruals into accounting software and reconciliation report.
• Make accurate arithmetic, financial, and statistical computations.
• Organize own work, set priorities, meet critical time deadlines, and follow-up on assignments with minimum direction.
• Performs other related duties and responsibilities as assigned.
• Maintain confidentiality regarding sensitive information.
• Communicate effectively in writing, orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions.

Required Skills and Qualifications

• Bachelor’s degree from an accredited college with major coursework in accounting, preferred or related filed.
• 5+ years of progressive accounting experience.
• Full-time, in office schedule consisting of a 40-hour work week at a minimum of 5 days.
• Excellent attention to detail and accuracy.
• Skilled in using a variety of computer software (Sage), including spreadsheets, word processing, and internet applications.