Every role at Orsini moves a patient closer to life-changing therapy. We partner with biopharma innovators, healthcare providers, and payers to make access simple, compassionate, and reliable - so no patient is left behind. Make your next role matter.

ABOUT ORSINI

Providing compassionate care since 1987, Orsini is a leader in rare disease and gene therapy pharmacy solutions, built to simplify how patients connect to advanced medicines. Through our comprehensive commercialization solutions including a nationwide specialty pharmacy, patient services hub, home infusion and nursing network, and third-party logistics provider, we work with biopharma, providers, and payors to ensure No Patient is Left Behind™

OUR MISSION

Orsini is on a mission to be the essential partner for biopharma innovators, healthcare providers, and payers to support patients and their families in accessing revolutionary treatments for rare diseases. Through our integrated portfolio of services, we seek to pioneer comprehensive solutions that simplify how patients connect to advanced therapies while providing holistic, compassionate care so that No Patient is Left Behind™.

CORE VALUES

At the heart of our company culture, the Orsini LIVE IT Core Values serve as guiding principles that shape how we interact with each other and those we serve. These values are the driving force behind our commitment to excellence, collaboration, and genuine care in every aspect of our work.

COMPENSATION & LOCATION

The compensation starts at $70,000.

This a hybrid position based out of our Elk Grove Village, Illinois location requires 2-3 days in office. Travel to other locations may occur, although minimal.

POSITION SUMMARY

The Payroll, Benefits & Leave Operations Specialist owns the execution, accuracy, and day‑to‑day operational management of payroll, benefits, and leave of absence administration, ensuring employees are paid accurately and on time while maintaining strong financial controls and compliance.

This role operates as a shared services function supporting both People Operations and Finance, with a primary focus on transactional excellence, vendor coordination, data integrity, and risk reduction. Operating in a multi‑state, regulated environment, this role partners closely with Finance, HR leadership, ADP, benefits brokers, and third‑party administrators to manage payroll, benefits, and leave processes end‑to‑end.

In addition, this role serves as a primary operational point of contact for employee pay, benefits, and leave inquiries and provides designated onsite operational coverage during scheduled absences, ensuring continuity without disrupting HR leadership or program ownership.

This role is intentionally execution‑focused and designed to scale as payroll and benefits operations mature, with the potential to transition to Finance ownership in the future. Policy decisions, employee relations, and program design remain with HR leadership.

ESSENTIAL JOB DUTIES

Payroll Operations & Financial Controls (35–40%)

• Own end‑to‑end payroll processing for all employee populations, including regular, off‑cycle, retroactive, and final payrolls
• Ensure payroll is processed accurately, timely, and in compliance with federal, state, and local regulations
• Own payroll tax registrations, filings, remittances, and agency correspondence in partnership with ADP
• Manage wage garnishments, deductions, and payroll adjustments
• Perform payroll reconciliations, variance analysis, and audits to ensure data integrity and financial accuracy
• Serve as the primary operational contact with ADP for payroll configuration, issue resolution, and system updates
• ​​​​​​​Support internal and external payroll audits and provide documentation and reporting as required

Benefits Administration & Vendor Management (20–25%)

• Own day‑to‑day administration of employee benefits programs, including eligibility, enrollments, life events, and terminations
• Execute operational aspects of open enrollment, including timelines, system setup, vendor coordination, and post‑enrollment audits
• Maintain accurate benefits deductions and perform regular carrier and billing reconciliations
• Serve as the primary operational contact with benefits brokers, carriers, COBRA administrators, and related vendors
• Coordinate benefits data feeds and resolve discrepancies between HRIS, payroll, and vendor systems
• ​​​​​​​Respond to employee inquiries related to benefits coverage, deductions, and enrollment logistics

Leave of Absence Administration & Compliance (10–15%)

• Own the operational administration of employee leaves of absence, including FMLA, state leave programs, short‑term disability, and company‑provided leaves
• Serve as the primary operational point of contact for leave of absence vendors and third‑party administrators, including intake coordination, documentation tracking, and status updates
• Ensure accurate and timely payroll and benefits adjustments related to leave events, including pay coordination, deductions, and return‑to‑work processing
• Maintain accurate leave records, tracking key dates, notices, and required documentation to support compliance
• Respond to employee questions related to leave processes and payroll or benefits impacts, escalating eligibility determinations or policy interpretation to HR leadership as needed
• ​​​​​​​Partner with HR leadership to support audits, reporting, and compliance reviews related to leave administration

Payroll, Benefits & Leave Service Delivery (10–15%)

• Serve as the first point of contact for employee inquiries related to payroll, pay accuracy, benefits administration, and leave processes
• Own intake, triage, and resolution of transactional payroll, benefits, and leave requests, escalating policy or exception decisions to HR leadership
• Provide clear, timely communication to employees regarding payroll timing, corrections, benefits deductions, and leave‑related impacts
• ​​​​​​​Maintain documentation, job aids, and FAQs related to payroll, benefits, and leave procedures

Onsite Operational Coverage & Continuity (10–15%)

• Serve as designated onsite operational backup during front desk coverage gaps, including breaks and PTO coverage
• Support visitor check‑in, badge coordination, and HR‑related onsite logistics
• Manage payroll‑, benefits‑, and leave‑related mail, notices, and secure deliveries
• Coordinate with Facilities, IT, and Security to ensure continuity of people‑related onsite operations
• ​​​​​​​Support Day 1 onsite logistics for new hires related to payroll and benefits setup

Operational Reporting & Process Support (5–10%)

• Maintain payroll, benefits, and leave operational calendars, deadlines, and compliance checkpoints
• Prepare and maintain standard payroll, benefits, and leave reports for HR and Finance stakeholders
• Maintain HRIS data accuracy for payroll, benefits, and leave‑related employee records, including effective dating and status changes
• Partner with HR and Finance leadership on process improvements, automation, and risk mitigation initiatives
• Support documentation and maintenance of payroll, benefits, and leave SOPs
• ​​​​​​​Other duties and responsibilities as required.

Required Experience, Knowledge & Training

• Bachelor’s degree in Business Administration, Accounting, Human Resources, or related field (or equivalent experience)
• 5–8+ years of experience in payroll, benefits, and/or HR or Finance operations roles
• Demonstrated experience managing payroll, benefits, and leave administration in a multi‑state environment
• Strong understanding of payroll regulations, wage and hour laws, and benefits and leave administration requirements
• Hands‑on experience with HRIS and payroll systems; ADP Workforce Now strongly preferred
• Experience coordinating with third‑party administrators, brokers, and external vendors
• High attention to detail with strong reconciliation, audit, and documentation skills
• Comfort working in a highly transactional, deadline‑driven environment
• Strong customer service orientation with the ability to communicate clearly and professionally with employees
• ​​​​​​​Ability to partner effectively with HR and Finance stakeholders

Work Environment & Travel Requirements

• Onsite role with opportunity to work hybrid 2–3 days per week
• ​​​​​​​Minimal travel requirements, less than 5%

EMPLOYEE BENEFITS
We offer a comprehensive benefits package designed to support your health, financial security, and overall well-being:

• Medical Coverage, Dental, and Vision Coverage
• 401(k) with employer match
• Accident and Critical Illness coverage
• Company-paid life insurance options
• Generous PTO, paid holidays, and floating holidays
• Tuition reimbursement program.

Equal Employment Opportunity

Orsini Rare Disease Pharmacy Solutions is committed to the principle of Equal Employment Opportunity for all employees and applicants. It is our policy to ensure that both current and prospective employees are afforded equal employment opportunity without consideration of race, religious creed, color, national origin, nationality, ancestry, age, sex, marital status, sexual orientation, or present or past disability (unless the nature and extent of the disability precludes performance of the essential functions of the job with or without a reasonable accommodation) in accordance with local, state and federal laws.

Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

E-Verify Participation Notice

We participate in the federal E-Verify program to confirm the identity and employment eligibility of all newly hired employees.

All offers of employment are contingent upon the successful completion of Form I-9 and verification through the E-Verify system.

For more information about E-Verify, please review the official notices below:

E-Verify Participation Poster (English & Spanish):
https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf

Right to Work Poster (English & Spanish):
https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster.pdf