Payroll Administrator at Duke's – Elgin, Illinois

Protect Communities. Preserve Infrastructure. Make an Impact!

Duke's is now seeking a driven and service-oriented Payroll Administrator to join our corporate headquarters. This role is based in Elgin, IL, reports into Human Resources, and offers a collaborative, office-based work environment.

What You'll Do:

Reporting to the HR Manager, you will manage multi-state payroll processing for the organization. In this role, you’ll ensure payroll and benefits are administered accurately and in compliance with federal, state, and local labor laws. Your knowledge of the Davis-Bacon Act, prevailing wage requirements, and certified payroll reporting will be essential to our operations. You thrive working with both people and numbers, and you’re committed to delivering outstanding customer service to employees across the company. You will:

• Process weekly payroll for up to 500 exempt, non-exempt, and commissioned employees nationally, ensuring accuracy and compliance with wage laws
• Verify employee classifications and wage determinations under prevailing wage laws
• Prepare and submit certified payroll reports as required by government agencies for prevailing wage payroll
• Maintain records of fringe benefits and wage rates for compliance audits
• Calculate complex pay scenarios (prevailing wage differentials, multi-state taxation, piece rates, monthly sales commissions, annual bonuses)
• Reconcile time and attendance, track, enter, and balance PTO and leaves, and research and resolve discrepancies with HR and Finance
• Process garnishments, child-support orders, employment verifications in compliance with regulations, unemployment responses, UI taxes
• Serve as a responsive point of contact for employee payroll questions, deductions, and benefits-related inquiries
• Stay current on wage and hour laws, multi-state tax requirements, and certified payroll standards; proactively improve policies and workflows
• Other duties as assigned

Ready to start your adventure with us? Apply now if you have:

• Associate or bachelor’s degree in related field preferred; payroll certification preferred (FPC/CPP)
• Minimum of three (3) years of payroll processing experience required; Davis-Bacon Act and prevailing wage payroll strongly preferred
• Exceptional customer service skills
• Exceptional attention to detail with strong follow up skills
• Knowledge of ADP Workforce Now, including payroll processing
• Strong knowledge of payroll processing and laws
• Strong organization and time management skills
• Strong problem-solving skills
• Strong computer skills are required including MS Office (Advanced Excel, Word, Outlook, Teams), and ERP systems
• Strong oral and written communication skills
• Ability to receive and process information in a professional, sensitive, confidential, and timely manner
• Ability and willingness to work overtime or weekends as necessary

Who We Are:

Duke's is a leading provider of environmental services for maintaining and improving the health of underground infrastructure for wastewater, stormwater, water, and utilities. For over 85 years, Duke’s has been trusted by more than 2,000 municipalities and customers to help provide continuity of service in a cost effective and safe manner. The Duke’s team of professionals apply innovative technology and experience to inspect, monitor, diagnose, and prescribe programs to prolong the life of existing underground infrastructure. Come grow with us!

Duke's is a Drug Free Workplace

Compensation: $75,000 - 80,000/year, depending on experience

Location: Onsite, in office

Benefits:

• Weekly paychecks
• Medical, dental, and vision Insurance options with HSA and FSA plans available
• Company-paid basic life, AD&D, and disability Insurance; supplemental options available for purchase
• Company-paid holidays and paid time off (PTO)
• Safe Harbor 401K Retirement Savings Plan with up to 4% company match and immediate vesting in company match
• Employee Assistance Program (EAP)
• Career advancement opportunities with access to online learning
• Employee discounts program

Duke's reserves the right to offer the selected candidate a salary or wage that's commensurate with the market, qualifications, experience, education, skills, training, certifications, and/or seniority.