This position has no supervisory responsibilities.

• High School Diploma and one (1) year of formal education in Accounting, Business, or a related field; and

• Minimum of two to three (2-3) years of Accounts Payable/Accounts Receivable, general ledger, or finance-related administrative support experience.

OR

• High School Diploma or equivalent; and

• Four to Five (4-5) years of Accounts Payable/Accounts Receivable, general ledger, or finance-related administrative support experience.

OR

• An equivalent combination of education and experience that would likely provide the required knowledge, skills, and abilities.

• Valid driver’s license in good standing

Knowledge of:

• public sector finance principles and terminology (GAAP, purchasing, record retention).

• state laws regarding public purchasing, grant compliance, and patient/public records.

• financial systems and general ledger coding best practices Washington payroll and employment law, federal tax codes, and wage-hour regulations.

• principles of public budgeting and financial reconciliation.

• professional business writing, editing, and formatting.

• English usage, grammar, spelling, punctuation, and basic mathematics.

• principles and practices of administrative support, including meeting coordination and calendar management.

• modern office procedures, methods, and use of standard office equipment.

• Office software proficiency (e.g., Microsoft Office Suite, scheduling platforms, document management systems).

• recordkeeping, filing systems, and documentation procedures.

• public sector organization, workflows, and financial terminology.

• district policies, workflow tools, and project documentation standards.

• effective communication techniques and customer service best practices.

• familiarity with public safety or workplace safety terminology and procedures.

Skills:

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and the ability to learn new software programs.

• Effective written and verbal communication, including professional writing, editing, and document formatting.

• Strong organizational and time management skills, with the ability to manage multiple tasks and competing deadlines.

• Scheduling and logistics coordination involving multiple stakeholders.

• Accurate data entry, recordkeeping, and responsive customer service.

• High attention to detail in document preparation, proofreading, and meeting deadlines.

• Project coordination and administrative support across teams and functions.

• Adaptability in dynamic work environments and responsiveness to shifting priorities.

Ability to:

• maintain professionalism, confidentiality, and discretion in handling sensitive or confidential information.

• build and maintain effective working relationships with a diverse range of stakeholders, including coworkers, managers, and the public.

• work both independently and collaboratively in a team environment.

• prioritize and manage multiple tasks and deadlines in a fast-paced setting with frequent interruptions.

• interpret and apply policies, procedures, and basic financial guidelines accurately.

• provide responsive, high-quality service to internal and external customers.

• coordinate logistics for meetings, documentation, and follow-up activities.

• maintain accurate records, data, and documentation with strong attention to detail.

• adapt quickly to new systems, technologies, and processes.

• exercise sound judgment, reliability, and a high degree of personal responsibility.

• demonstrate a cooperative, pleasant, and professional attitude in a public service setting.

• maintain regular, reliable attendance and fulfill job responsibilities consistently.

• travel to other district sites as needed.

• 10-key calculators

• Personal computers

• Fax machine

• Photocopiers

• Multi-line telephone systems

Work is typically performed in a professional office setting within a fire district administrative or operational facility. The environment may include moderate noise levels, frequent interruptions, and a fast-paced workload that requires adaptability and focus. Employees in this role regularly interact with a variety of individuals, including internal staff, external partners, and members of the public, and may occasionally be required to travel to other District sites or attend off-site meetings. The position requires the ability to maintain confidentiality, professionalism, and composure in a service-oriented and occasionally high-pressure setting.

While performing the duties of this job, the employee is regularly required to sit, talk, hear, and

use hands to finger, handle, or feel objects, tools, or controls. The position requires frequent

use of a computer and telephone, including prolonged periods of keyboarding and viewing a monitor.

The employee may occasionally be required to stand, walk, reach with hands and arms, bend, or lift

and move objects up to 25 pounds. Specific vision abilities required by this job include close

vision, distance vision, and the ability to adjust focus. Reasonable accommodations may be made to

enable individuals with disabilities to perform the essential functions.