Judicial Assistant in Shelton, Washington at County of Mason (WA)

REVIEW DATE: 7.13.2026

Serves as an Official Court Recorder to produce verbatim, accurate and timely reports of proceedings of Superior Court cases on appeal, or as ordered by the Judges or the public. Assists Chief Court Administrator with case flow management and budget management as required. May serve as arbitration supervisor, handling cases transferred to arbitration and associated paperwork. Provides confidential administrative support to the Judges and Court Commissioner as required.
(Any one position may not include all the duties listed nor do the listed examples include all tasks which may be found in positions of this class)

Coordinate all cases transferred to arbitration by keeping detailed records and statistical data. Prepares a variety of forms and documents for counsel, pro se litigants and arbitrators. Registers and maintains information related to arbitrators to ensure an accurate resource. Ensures all case decisions for cases remanded back to Court for trial are sealed in accordance with statutes.

Assist Chief Court Administrator in the following administrative functions of the court: Develop and maintain court schedules and make adjustments to accommodate judge, attorney, and support staff schedules; monitors cases and adjust caseloads and courtrooms as necessary; schedule trials, conferences and hearings; review files and correspondence to assure readiness for Court; Perform case flow management to monitor trials. Verify data as necessary and prepare notices for appropriate parties; prepare budget vouchers and spreadsheets; and other duties as required.

Perform a variety of judicial assistant duties for the judges and court commissioners, including maintaining the law library, processing inmate mail, drafting orders, letters memoranda or other correspondence, the preparation of jury instructions for the court, maintaining non-court calendars and office files to ensure a smooth flow of work through the department.

Obtain judges’ signature on all documents requiring court’s review, track files and obtain information and file for review and processing by the judge. Maintain confidentiality of all sensitive reports, correspondence, conversations, special inquires, closed proceedings or other confidential matters.
Copy original CD’s and tapes for Superior, District and Municipal courts and public, at their request to provide them with quality audio reproductions of Court proceedings.

Assist in arranging appropriate courtroom facilities for various court functions. Obtains appropriate interpreters and translators for Court appearances and schedules various court appearances to ensure appropriate coverage.

Respond to inquiries, problems, complaints or emergencies affecting the availability or quality of service, ensuring appropriate and timely resolution of a variety of situations.

Regular, reliable, and punctual attendance.

Other duties as assigned.

Knowledge of:

• English language and legal and medical terminology.
• Computers and other electronic equipment
• Word processing systems
• Legal requirements, regulations, and laws applicable to area of assignment
• Bookkeeping

Ability to:

• Use tact, discretion and courtesy in interdepartmental and public contacts and establish and maintain effective working relationships with public officials, co-workers, and diverse members of the public.
• Exert a calming influence on and gain the cooperation of people in crisis.
• Listen well, be attentive to detail, and ask pertinent questions in order to provide and obtain necessary information.
• Show initiative and work with minimal supervision within assigned area and established guidelines.
• Communicate effectively, both orally and in writing, in clear, concise language appropriate for the purpose and parties addressed.
• Set up and maintain a variety of files.
• Keep accurate statistical information.
• Use Word, Excel and other computer programs.
• Research for accuracy the spelling of all forms of expert testimony and legal citations.
• Type accurately and proficiently.
• Maintain confidentiality when required.
• Physical ability to perform the essential functions of the job.

OTHER JOB DUTIES:

• May be required to obtain additional education as required to conduct business functions.

(Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job may be considered)

• Requires an Associates degree in paralegal studies.

OR

• High school diploma or G.E.D. and five years’ experience as a paralegal/legal secretary.

OR
Any combination of education and experience that provides the required skills, knowledge and abilities.

LICENSES, CERTIFICATES, AND OTHER REQUIREMENTS:
Valid Washington State driver’s license