Secretaries and Administrative Assistants jobs in Pennsylvania

About This Position

Description:

Preparing and processing USCIS Notices and visa petitions through firm systems and government channels.
Handling incoming and outgoing mail, scanning and distributing to the appropriate personnel.
Ensuring all FedEx packages are sent.
Drafting case update emails to clients to be sent by Attorneys and Case Managers.
Sending Approval Notice Packets and redacted Petitions to clients.
Assisting in answering phones in English and Spanish, directing calls to the appropriate office personnel, and receiving messages in a professional and courteous manner.
Coordinating and confirming appointments, including scheduling consultations and conference calls and updating event calendars for the Firm and appropriate personnel.
Preparing Premium Processing Upgrades, EAD/AP Renewal Applications, Withdrawal Applications, and other immigration case work as assigned by Attorneys and Case Managers.
Sending disengagement letters and post-green card letters to clients.
Assisting support staff with passport photo printing.
Supporting Attorneys and legal staff with copying, printing, scanning of files and client documents.
Generating emails, reports, memos as assigned by Firm Administrator.
Maintaining client contact lists.
Providing administrative support to attorneys and legal staff as needed.
If Receptionist is unavailable will assist in greeting visitors within the office, including setting up meeting rooms.

Requirements:

Comprehensive fluency in Spanish required.
Strong verbal, written, and organizational skills.
Willingness to take on added responsibilities and learn new things.
Ability to show initiative and work as part of a team.
Attention to detail.
Ability to multi-task and prioritize.
Proficient in Microsoft Office and ability to adapt quickly to firm-specific software.
Excellent time management skills.
Bachelors degree preferred.

Scan to Apply

Just scan this QR code to apply from your phone.

Not ready to apply yet?
Enter your email and we'll send you a reminder to come back and apply.