Office Manager in Conshohocken, Pennsylvania at Greener Turf Management

At GTM, we deliver a variety of landscape groundcoverings across the Northeast and Mid-Atlantic. Our cutting-edge machinery enables teams to complete more work in less time, allowing us to pay top wages for exceptional labor. We treat our people like team members—not numbers—and reward hard work with real opportunities for growth.

Job Type: Full-Time
Compensation: $65,000–$80,000+ (Based on Experience)
Benefits: Health Insurance, Paid Time Off, Paid Holidays, Retirement Plan, Professional Development

Greener Turf Management is a growing construction and landscape management company dedicated to delivering high-quality projects and exceptional service. We are seeking an experienced Executive Office Manager who thrives in a fast-paced environment and can provide operational support to ownership while overseeing administrative, financial, and office functions.

This is a key leadership position that serves as the operational backbone of our organization, helping ensure smooth communication between the office, field teams, customers, vendors, and executive leadership.

The Executive Office Manager will oversee daily office operations, support executive leadership, manage financial administration through QuickBooks Online, and help coordinate business activities across multiple departments. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities while maintaining professionalism and confidentiality.

• Manage executive calendars, appointments, meetings, and travel arrangements
• Prepare reports, presentations, correspondence, and business documents
• Coordinate executive communications and follow-up on key initiatives
• Handle confidential company information with discretion

• Oversee daily office operations and administrative staff
• Develop and maintain office systems, procedures, and workflows
• Coordinate communication between office personnel, project managers, field crews, subcontractors, and clients
• Maintain company records, licenses, permits, and compliance documentation

• Manage company financial records using QuickBooks Online
• Process accounts payable and accounts receivable
• Generate invoices, customer statements, and collections follow-up
• Reconcile bank and credit card accounts
• Track job costing and project expenses
• Prepare financial reports and assist ownership with budgeting and forecasting
• Coordinate with external accountants and payroll providers

• Assist with employee onboarding and personnel records
• Support payroll processing and timekeeping review
• Maintain employee files and compliance documentation
• Coordinate benefits administration and employee communications

• Assist project managers with administrative support and project tracking
• Coordinate vendor relationships, purchasing, and subcontractor documentation
• Monitor contract paperwork, certificates of insurance, and project-related records
• Track project deadlines and provide progress updates to leadership

• 5+ years of office management, executive assistant, operations management, or administrative leadership experience
• Minimum 3 years of hands-on experience with QuickBooks Online
• Strong understanding of accounting principles, bookkeeping, and financial reporting
• Experience with accounts payable, accounts receivable, and bank reconciliations
• Excellent organizational, communication, and problem-solving skills
• High level of professionalism and confidentiality
• Strong proficiency in Microsoft Office and Google Workspace

• Experience in the construction, landscaping, property management, or related trades industry
• Experience with job costing, project accounting, and contractor documentation
• Familiarity with CRM, project management, and scheduling software
• Associate's or Bachelor's degree in Business Administration, Accounting, or related field

• QuickBooks Online Expert-Level Proficiency
• Financial Reporting & Budget Tracking
• Job Costing & Project Accounting
• Payroll Administration
• Vendor & Subcontractor Management
• Contract & Compliance Tracking
• Process Improvement & Office Leadership
• Customer Service Excellence

The successful candidate will:

• Keep office operations running efficiently and proactively
• Maintain accurate and timely financial records
• Support executive leadership with minimal supervision
• Improve processes and increase operational efficiency
• Serve as a dependable point of contact for employees, customers, and vendors

• Opportunity to work directly with company ownership
• Growing company with long-term career potential
• Significant impact on company operations and success
• Team-oriented culture focused on excellence and accountability

If you're a highly organized professional with strong QuickBooks Online expertise and experience supporting construction or landscape operations, we'd love to hear from you.

Please submit your resume along with a brief summary of your experience with QuickBooks Online, accounting, and office management.