Administrative Assistant in Pittsburgh, Pennsylvania at University of Pittsburgh

Administrative Assistant

The incumbent will be responsible for higher level office support functions. These could include, but are not limited to, coordinating and managing office activities, preparing disbursements, and managing schedules.

• Performs a variety of clerical duties, including updating content on department website, maintaining school organization charts, filing paperwork, coordinating travel arrangements, resolving travel expenses, and data entry.
• Manages office workflow, projects, and schedules; serves as primary liaison between internal and external stakeholders. Develops agendas and meeting materials; coordinates special events.
• Answers telephone, takes messages, and transfers callers; provides information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
• Performs a wide variety of complex administrative and office functions independently; provides specialized technical or project support for academic or administrative departments as it relates to administrative tasks.

• A High School Diploma or GED is required for this position and a Bachelor's degree is Preferred.
• Experience with administrative duties including scheduling and calendar management
• Exceptional organizational, analytical, and problem-solving skills.
• Excellent communication and interpersonal skills, with the ability to engage diverse stakeholders.
• Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook, in addition to Adobe Reader and Acrobat.
• Ability to anticipate requirements, apply judgement, and choose among widely varying methods and procedures to prioritize and process tasks.
• Ability to communicate and interact with others at various levels of management, both in person and/or by telephone to conduct business.
  

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Department: Dent Med-Office of the Dean

Campus: Pittsburgh

Minimum Education Level Required: High School Diploma/GED

Minimum Years of Experience Required: 3

Work Schedule: Monday - Friday, varied hours

Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab.

Requested Pay Rate: $21-$23/hr.

Visa Sponsorship Provided:

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter