Secretaries and Administrative Assistants jobs in Pennsylvania

Villanova University
Athletic Director's Office Intern

Posting Details

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Posting Details (Default Section)

Posting Number:	20260013T
Position Title:	Athletic Director's Office Intern
Position Type:	Temp/Intern
Location:	Villanova, PA
Work Schedule:	full-time/10-months
Approximate Number of Hours per Week	35
Department:	727-Athl - Administration
Position Summary:	*Why work at Villanova?* Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others. Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2025 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum. Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more. The Athletic Director’s Office Intern provides support to the day-to-day coordination of operational activities in the Athletic Director’s Office.
Duties and Responsibilities:	Provide support to the day-to-day coordination of operational activities in the Athletic Director’s Office including: answering the phone, email distributions, preparing forms, tracking time off, maintaining the Athletic Director’s email account, compiling a monthly calendar and the department personnel directory. Assist with special projects for the Athletics Director, Senior Associate Athletics Director & Manager of the Office of the Director of Athletics. Responsible for preparing, distributing, and tracking event contracts for 24 varsity sport programs. Assist with game day responsibilities at some home contests. Assist with creating expense reports from University procurement and purchasing accounts. Assist with the tracking of certifications and clearances. Assist with coordination of department functions. Assist with donation requests. Create and distribute staff newsletter. Create video displays and slide shows for office. Various projects as assigned by the Athletics Director and Senior Associate Athletics Director. All duties and responsibilities must be completed in compliance with University, Conference and NCAA rules and regulations.
Minimum Qualifications:	Formal Education Bachelor’s Degree. Specific Work Knowledge Proficiency with personal computer applications (Word, Excel, PowerPoint). Must have outstanding communication skills. Ability to follow direction and to manage multiple projects simultaneously. Must be detail oriented. Flexibility to intersperse simple tasks with important administrative responsibilities. Ability to maintain confidentiality.
Preferred Qualifications:	Some knowledge of NCAA rules; interest in athletic administration.
Physical Requirements and/or Unusual Work Hours:	Some evenings and weekends will be required.
Special Message to Applicants:
EEO Statement	Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.
Posting Date:	03/03/2026
Closing Date (11:59pm ET):
Salary Posting Information:	$15.00 per hour
Job Classification:	non-exempt

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you first hear of this employment opportunity?
- Indeed.com
- Higheredjobs.com
- LinkedIn
- Glassdoor
- Chronicle Vitae
- Academic Keys
- PA CareerLink/JobGateway
- Professional Affiliation/Trade Website
- Diversity Association/Publication Website
- Advertisement in Academic or Professional Publication
- Referred by a current employee
- Referred by a friend, family member, or former employee
- Heard about it at a conference or career fair
- Browsing the Villanova website
- Cabrini University employee
- Other
* If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.
(Open Ended Question)
* An individual associated with a prospective student-athlete is defined as:•Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete’s parents or legal guardians, or the prospective student-athlete’s coach; and•Such contact is directly/indirectly related to the prospective student-athlete’s athletics skills/abilities or for recruitment/enrollment at VU.Examples of individuals associated with a prospect could be any of, but not limited to, the following:• Parents/Legal Guardians • Coaches (high school, college, club) • Personal/Skills Trainers• Relatives • Strength Coach • AdvisorsConsistent with the above definition for what constitutes associated, are you associated with any:•Basketball (men’s or women’s) prospective student-athletes (grades 9-12) or their parents, relatives or coaches? Y N
- Yes
- No
* An individual associated with a prospective student-athlete is defined as:•Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete’s parents or legal guardians, or the prospective student-athlete’s coach; and•Such contact is directly/indirectly related to the prospective student-athlete’s athletics skills/abilities or for recruitment/enrollment at VU.Examples of individuals associated with a prospect could be any of, but not limited to, the following:• Parents/Legal Guardians • Coaches (high school, college, club) • Personal/Skills Trainers• Relatives • Strength Coach • AdvisorsConsistent with the above definition for what constitutes associated, are you associated with any:•Current VU basketball (men’s or women’s) student-athletes? Y N
- Yes
- No

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Resume / Curriculum Vitae

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Athletic Director's Office Intern at Villanova University – Villanova, Pennsylvania

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